Assistant General Manager - Facility Management and Handover

Knowledge & Posting Location

Minimum Qualification

• Possess engineering expertise with in-depth knowledge of HVAC and Electrical systems. Proficiency in Plumbing and fitouts is desirable.
• Over 20 years of experience, with at least 15 years in Facilities Management within reputable office spaces.
• Oversee the transition process from Projects to Facilities Management, ensuring thorough snagging/desnagging processes are completed before handover to clients.
• Supervise the handover of office spaces or retail areas to clients, ensuring all statutory approvals are obtained.
• Manage Electrical, water, HVAC, and BTU meter connections before and after client occupancy.
• Supervise fit-out activities, identify any deviations, and report to senior management for corrective action.
• Assist in procurement, invoice processing, petty cash management, and vendor liaising.
• Maintain documentation related to contracts, construction drawings, work orders, and payments.
• Address lessee/licensee grievances promptly and efficiently.
• Provide regular updates to senior management on DSR reports, fit-out trackers, and HOTO trackers.
• Maintain records of as-built drawings and coordinate security arrangements for fit-out execution.
• Liaise with tenants to fulfill their day-to-day requirements and ensure compliance with design specifications.
• Collaborate with statutory authorities for compliance and maintain cordial relationships with condominium/society.
• Advise tenant contractors on minor execution issues and ensure adherence to safety regulations.
• Supervise FM agency works and ensure budget compliance.
• Track insurance coverage for equipment, buildings, and fit-outs.
• Manage and maintain cafeteria, creche, and other amenities.
• Oversee parking management.