ASSISTANT MANAGER - ADMIN AND GOVERNMENT RELATIONS

Job Description:
Compliance Management:-Ensure the organization complies with Saudi government regulations, industry standards, and any legal requirements.-Stay updated on changes in laws, regulations, and governmental procedures and communicate these updates to relevant departments.-Work closely with People and Legal teams to ensure all business operations align with regulatory requirements.-Act as the main point of contact between the organization and various government agencies, fostering positive relationships to aid business operations.-Manage and resolve any issues or concerns raised by government bodies, ensuring a proactive approach to maintaining good relations.-Work closely with relevant departments to troubleshoot issues, resolve disputes, and manage crises with governmental bodies when necessary.
Permit and Licensing Management:-Facilitate the processing, renewal, and cancellation of government permits, licenses, and approvals necessary for business operations.-Coordinate with government authorities on applications for permits or licenses, ensuring that all required documentation is prepared accurately and submitted on time.-Manage visa, work permit, and residency processes for expatriate employees, ensuring compliance with Saudi labor laws.-Coordinate with HR to ensure the timely processing of employee visas, iqamas, and related documentation. Strategic Partnership Development:-Identify and build relationships with key government stakeholders, enhancing the organization’s network and influence in the industry.-Facilitate strategic partnerships that align with the organization’s objectives and support future growth.
Policy and Process Development:-Assist in developing internal policies and procedures to ensure compliance with government regulations.-Collaborate with various departments to streamline processes related to government documentation, reporting, and renewals.
Documentation and Reporting:-Oversee the preparation and submission of all required documentation, including compliance reports, permits, and certifications.-Maintain accurate records of interactions with government agencies and track all correspondence for audit and compliance purposes.
Administrative Management:-Supervise and coordinate the activities of administrative personnel, including office assistants and clerical staff.-Develop and implement administrative procedures and policies to streamline operations and enhance efficiency.-Manage employees’ needs and workplace look and feel. -Oversee office supplies, inventory and procurement processes.
Office Management:-Oversee facilities including parking management, and office facilities such as pantries and canteen.-Welcome visitors to the office, responding to questions, and answering queries.-Supporting the day-to-day organization of Office management. -Day-to-day management of office suppliers, supporting payment management as required (invoicing and recharges). -Management of deliveries and payment & reconciliation of petty cash.-Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
Travel & Logistics:-Coordinate travel & logistics arrangements both internationally & domestically if required.-Act as the point of contact/greet if in case of a business visit, such as Senior Leadership visit or external visitors to the business unit.-Maintaining positive relationships with vendors of direct travel, such as car rentals, hotels, and airlines.-Oversee travel accommodations, booking flights, hotels, car rentals, and coordinating activities.-Managing and processing all travel-related documentation, including payments, itineraries, visas, medical, and legal forms.-Assisting with any travel-related issues that may arise.-Arranging travel accommodation for business visitors.-Preparing and analyzing travel costs and budget reports.
Financial Management:-Assist in budget preparation and monitoring for related expenses.-Review and approve invoices, expense reports, and other financial documents related to Administration requirements. Qualifications:Bachelor’s degree in business administration, Public Relations, or a related field.
Experience:-Required 5 years of experience in similar role at managerial level in government relations, administration, or a related field within the Saudi market.-Must have a proven record of accomplishment of successfully managing interactions with government bodies, regulatory agencies, and other key stakeholders like the following:-Saudi Ports Authority.-Ministry of Transport and Logistic Services.-Ministry of Human Resources and Social Development.-General Organization for Social Insurance .-Ministry of Interior.-Ministry of Foreign Affairs.-Ministry of Investment. -Ministry of Commerce.-Zakat, Tax and Customs Authority.-Ministry of Health.-Jeddah Municipality.-Other Government Authorities when required.