Assistant Manager - Administration

We are looking for Assistant Manager - Admin & Security

Location: Rasheedabad, Site Area, Karachi.

Experience: Minimum 4-5 years of administration experience on similar role.

Education: Graduation from any reputable HEC recognized University/Institute.

Key Responsibilities:

1. Facility & General Administration

• Oversee upkeep, maintenance, and repairs of office, factory, and housing facilities.
• Ensure availability of utilities (electricity, water, gas, etc.) and coordinate with vendors for smooth operations.
• Manage office supplies, furniture, and administrative assets inventory.
• Supervise housekeeping teams to ensure cleanliness and hygiene standards are maintained.

2. Security Management

• Coordinate with internal and outsourced security teams for round-the-clock site protection.
• Implement and monitor visitor entry/exit protocols, CCTV surveillance, and gate pass systems.
• Conduct periodic security audits and ensure compliance with company and buyer requirements.

3. Transport & Vehicle Management

• Manage company vehicles, drivers, and fuel consumption logs.
• Maintain vehicle maintenance schedules, registration renewals, and route planning.
• Ensure employee transport operations (pick & drop) run efficiently and safely.

4. Vendor & Budget Management

• Handle vendor selection, negotiations, and payments related to administrative services.
• Assist in preparing and monitoring the annual administrative budget.
• Ensure cost control and timely procurement for admin-related items.
• Maintain records for admin activities including asset registers, utility bills, vendor contracts, and compliance documentation.

5. People & Support Functions

• Supervise admin support staff (guards, drivers, office boys, janitors, gardeners, etc.).
• Provide administrative support during official functions, buyer visits, and audits.
• Coordinate with HR for employee welfare facilities such as canteen, lockers, and medical rooms.

Skills:

• Strong organizational and coordination skills
• Vendor management & negotiation
• Facilities and transport management knowledge
• Awareness of compliance & safety standards
• Proficiency in MS Office and ERP-based admin systems
• Problem-solving and quick decision-making ability

Job Type: Full-time

Education:

• Bachelor's (Preferred)

Experience:

• Administration : 5 years (Preferred)

Work Location: In person