Assistant Manager - Administration

Job Summary

The Administration Manager is responsible for overseeing and managing the organization’s administrative functions to ensure smooth day-to-day operations. This role involves facility management, vendor coordination, policy implementation, office administration, and supporting overall organizational efficiency.

Key Responsibilities

1. Administrative & Office Operations

• Oversee day-to-day administrative operations across corporate office and project sites
• Implement and maintain administrative policies, SOPs, and internal controls
• Ensure smooth coordination between head office, site offices, and external stakeholders

2. Facility & Site Administration

• Manage office premises, site offices, utilities, housekeeping, security, and maintenance
• Coordinate setup and closure of project/site offices
• Ensure safety, cleanliness, and compliance at office and project locations

3. Vendor & Contract Management

• Identify, onboard, and manage vendors for facilities, housekeeping, security, travel, logistics, and maintenance
• Negotiate service contracts and SLAs to ensure cost efficiency and service quality
• Monitor vendor performance and resolve service-related issues

4. Support to Sales & Project Teams

• Provide administrative support to sales offices, channel partners, and site teams
• Coordinate client visits, site logistics, and meeting arrangements
• Assist in organizing project launches, events, and promotional activities

5. Budgeting & Cost Control

• Prepare and manage administrative budgets for offices and project sites
• Track expenses and implement cost-control measures
• Approve invoices and coordinate with finance for timely payments

6. Team Management

• Supervise and guide administrative staff, front office executives, and site admin personnel
• Allocate tasks, monitor performance, and ensure team productivity

7. Records & Documentation

• Maintain organized records of contracts, vendors, assets, and administrative files
• Ensure confidentiality and proper document management practices

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, or a related field
• 4–6 years of experience in administration, preferably within real estate, construction, or infrastructure sectors
• Experience handling multiple sites and coordinating with external authorities

Job Type: Full-time

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Education:

• Bachelor's (Preferred)

Experience:

• Admin: 4 years (Preferred)

Work Location: In person