Assistant Manager Admistration Document Control - Facilities & Eng Administration

Job Description

About Wynn Al Marjan Island:

On schedule to open in the United Arab Emirates in 2027, Wynn Al Marjan Island has been created as an opulent and entertaining beachside destination for discerning guests to play and relax. Located less than 50 minutes from Dubai International Airport, this integrated resort offering 1,530 rooms and suites, 22 restaurants and lounges, a theatre, nightclub, and five-star spa is currently under construction on a picturesque island that gracefully curves into the Arabian Gulf.

About The Position

Wynn Al Marjan Island is currently seeking an Assistant Manager Administration Document Control - Facilities & Engineering Administration to join the resort’s Facilities & Engineering Administration team.

Responsibilities

The primary duties and responsibilities of this role are:

• Supports technical office general administration, assist in proof reading, drafting, compilation and formatting reports, presentations, and briefing documents.
• Administers the process of accounts payable, invoices and assists with financial forecasting.
• Streamline day-to-day administrative and documentation procedures for the engineering and facilities department, optimizing workflows and efficiency.
• Maintains registers for inspection scheduling, warrantee exploration, permits, calibrations certificates and statutory compliance documentation Civil Defense, EPDA, and OSHAD/DCD.
• Management oversite of material resources acquisition, service contract commercial compliance SLAs and the procurement of technical supplies
• Coordinate document submissions from vendors and contractors including RAMS, Permit to Work, service reports, and inspection certificates.
• Manage the full document control lifecycle including creation, formatting, revision control, distribution, and secure archiving.
• Maintain master registers for all F&E documents: policies, SOPs, risk assessments, drawings, O&M manuals, compliance records, and contractor submissions.
• Ensure proper versioning, naming conventions, transmittal control, and approval workflows aligned with Wynn standards.
• Track document reviews, outstanding revisions, and coordinate approvals with Directors and suppliers, contractors and service providers.
• Support creation, formatting, and consistent branding of all department documents.
• Digital Filing & Information Systems
• Maintain structured digital filing systems across shared drives and document management platforms.
• Ensure documents are indexed correctly for rapid retrieval.
• Conduct periodic audits to ensure documents are current, compliant, and aligned with operational needs.
  
  

About You

The ideal candidate for this position will have the following experience and qualifications:

• High school diploma required; diploma or certification in document control, administration, or information management preferred.
• Experience as a document controller or strong administrative management process, task coordination, planning ideally in engineering, construction, or facilities.
• Proficiency in Microsoft Office Suite and Collaboration WEB Platforms (SharePoint).
• Strong organizational skills with meticulous attention to detail.
• Ability to manage multiple priorities while maintaining confidentiality.
  
  

About Wynn Al Marjan Island’s Benefits

We offer an attractive salary, paid in Dirhams (AED), the local currency of the UAE. In addition, we offer an excellent leave policy, a healthcare package, incentive programs, and other employee benefits . The result is a package that makes this role highly attractive to outstanding applicant s seeking a career with Wynn Resorts, among the most renowned and celebrated brands in the global hospitality industry.