Assistant Manager - Document Management Systems

About the Role:

We are looking for a Document Management Systems Lead to drive the Aconex strategy and roadmap for our project management environment. This is a leadership position where you will work closely with business users, project teams, and IT stakeholders to define how Aconex supports our large-scale project delivery.

If you’re passionate about digital transformation in project controls and have a deep understanding of Aconex, project collaboration, and document management workflows, this is your opportunity to lead and make an impact.

Key Responsibilities:

• Lead the Aconex function within our PMIS portfolio, managing both strategy and execution.
• Partner with business users and project stakeholders to define process improvements, digital workflows, and collaboration models.
• Develop the Aconex roadmap and long-term strategy, aligning with organizational and project goals.
• Oversee the configuration, governance, and optimization of Aconex processes including document management, correspondence, workflows, RFIs, and transmittals.
• Work with the PMIS team to integrate Aconex with other platforms such as Primavera P6, Unifier, SAP, and SharePoint.
• Provide leadership and guidance to Aconex users, consultants, and project teams.
• Drive adoption, training, and change management initiatives to ensure user engagement and compliance.
• Manage vendor relationships and coordinate with Oracle support as required.
• Deliver executive-level reporting, roadmaps, and dashboards to track system usage, performance, and improvements.

Requirements

• Bachelor's degree in Project Management, Information Technology, or a related field.
• 4-6 years of experience in project management support or PMIS administration.
• Strong knowledge of project information management systems (PMIS) and construction project lifecycles.
• Proven experience in leading system strategy, roadmaps, and digital process transformations.
• Solid understanding of document management, workflows, transmittals, RFIs, and project collaboration tools.
• Experience working on large-scale infrastructure or construction projects is preferred.
• Familiarity with integration points between Aconex and other tools (Primavera P6, Unifier, SAP, etc.).
• Strong communication and stakeholder engagement skills.
• Oracle Aconex Certification (preferred but not mandatory).

Benefits

Offering a comprehensive compensation and benefits package.