Assistant Manager HR & Admin

Role Purpose

The Assistant Manager – HR & Admin is responsible for day-to-day HR and administrative execution, ensuring all operational tasks are completed accurately, timely, and in compliance with company policies and SOPs.
This role acts as the execution lead and first-level issue handler, supporting the Deputy Manager by ensuring smooth operational flow and disciplined implementation.

Key ResponsibilitiesHuman Resources Responsibilities1. HR Operations & Daily Execution

• Manage daily HR operations including attendance tracking, leave management, and staff records.
• Ensure accuracy and completeness of employee documentation.
• Execute onboarding and exit processes, ensuring all formalities are completed on time.
• Maintain up-to-date HR files, records, and databases.

2. Recruitment Coordination & Hiring Support

• Coordinate recruitment activities including scheduling interviews and tracking hiring status.
• Support hiring managers and candidates during the recruitment process.
• Prepare offer letters, appointment letters, and employment documentation as per approved templates.
• Ensure hiring timelines are followed and deviations are reported.

3. Attendance, Leave & Discipline Control

• Monitor daily attendance, late arrivals, and absenteeism.
• Address minor attendance and conduct issues at the first level.
• Escalate repeated or serious cases to the Deputy Manager with proper documentation.
• Maintain discipline records and follow-up action logs.

4. Payroll & HR Data Support

• Prepare and verify attendance and leave data for payroll processing.
• Support payroll execution by ensuring data accuracy and timely submission.
• Assist in maintaining payroll-related records and corrections where required.

Administrative Responsibilities1. Office Administration & Facilities

• Oversee daily office administration including cleanliness, maintenance, and office readiness.
• Coordinate with vendors for routine maintenance, utilities, and office services.
• Ensure availability of office supplies, equipment, and consumables.
• Track and follow up on admin requests and issue resolution.

2. Vendor Coordination & Asset Support

• Coordinate with administrative vendors and service providers.
• Maintain asset and inventory records and assist in periodic audits.
• Support vendor performance tracking and service continuity.

Reporting & Coordination

• Prepare and submit weekly HR & Admin operational reports to the Deputy Manager.
• Highlight operational issues, delays, or risks proactively.
• Coordinate closely with HR Officers and Admin staff to ensure task completion.

Skills & Competencies

• Strong coordination and execution skills

Qualification & Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• 2-4 years of experience in HR & Admin operations
• Experience in a corporate or software house environment will be an advantage
• Good understanding of HR operations and admin functions
• Ability to manage daily tasks under pressure
• Effective communication and documentation skills
• Attention to detail and follow-through
• Professional handling of confidential information

Job Type: Full-time

Ability to commute/relocate:

• Karachi: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Have you worked on any HRM and payroll software? please mention names ?

Work Location: In person