Assistant Manager International Logistics

Get to know us

At Shan Foods, we get it - food isn’t just fuel, it’s connection, culture, and convenience. As a global food brand, we’re bringing real flavor to kitchens worldwide and making meals simpler, tastier, and more fun. We’re more than just spices - we’re a team of creators, learners, and doers. At Shan, you’ll grow, evolve and help shape what the future of food looks & tastes like.

Shan Foods is a global equal opportunity employer, offering top of the line compensation & benefits, an inclusive working environment and avenues for growth. We believe in growing together and constantly learning from everyone around us. Our people are not only driving the business, they are all contributing towards the growth of the food industry worldwide.

Let's give you a quick sneak peek into the life of an Assistant Manager International Logistics

As an Assistant Manager International Logistics, you will ensure that all documentation and correspondence with distributors regarding tracking of orders & shipment intimations and all pre-dispatch shipping documents are arranged timely. Additionally, you will be responsible for carrying out freight negotiations with shipping lines/freight forwarders and executing all SAP TM module-related transactions.

Things you will be doing as an Assistant Manager International Logistics

• Ensure timely creation of Financial Instrument (FI) documents with banks in accordance with approved sales agreements and export terms
• Initiate and manage RFQs through the Shan Foods Portal, ensuring alignment with internal policies and obtaining necessary management approvals
• Process, verify, and reconcile all export documentation (invoices, packing lists, OBL, Health, Halal certificates, etc.) before submission to relevant stakeholders
• Prepare and coordinate the issuance of Health Certificates through the Department of Plant Protection (DPP), ensuring compliance with destination country requirements
• Draft and release regulatory certificates, including Halal, Non-GMO, Phytosanitary Certificates, and Laboratory Reports, in accordance with export market regulations
• Conduct due diligence, validation, and reconciliation of all vendor invoices to ensure accuracy and service alignment
• Process and post vendor invoices in SAP within defined timelines, adhering to service level agreements and company financial policies
• Maintain end-to-end shipment traceability, providing regular transit updates to BDMs and distributors across the UK, Europe, Far East, South Asia, and the USA
• Ensure that containers sail as per the planned schedule and communicate confirmed shipment details to all relevant distributors
• Monitor and manage KPIs related to export customs clearance under the Export Facilitation Scheme (EFS) to ensure smooth operations and compliance with SBP and Customs regulations
• Coordinate with internal and external stakeholders — including clearing and forwarding agents, transportation providers, fumigators, ports, and terminals to ensure seamless container arrangements, documentation flow, and timely vessel loading
• Negotiate and arrange contracts with shipping lines, fumigation, and transportation vendors in alignment with Approved Operating Plans (AOPs) .
• Compile and present monthly reports covering ocean freight and export transportation performance, cost analysis, and service summaries for management review
• Track vendor performance against established Service Level Agreements (SLAs), identifying gaps, implementing corrective actions, and facilitating onboarding new vendors as required to maintain service efficiency
• Develop, review, and update Standard Operating Procedures (SOPs) and vendor contracts to ensure operational consistency, compliance, and continuous improvement across all export logistics functions

What are we looking for in you?

• Bachelor’s or Master’s in Supply Chain
• 4-6 years of core experience in export logistics
• Knowledge of export documentation and shipping
• Planning & Organizing
• Team player & Decision-Making Skills
• Analytical & Communication skills
• Stakeholder management