Assistant Manager - Inventory

Job Purpose

The purpose of this position is to manage, monitor and report on company’s inventory levels.

Effective and efficient in handling the company’s inventory that is critical for the attainment of business goals.

Responsibility for overseeing Inventory Staff and Storekeepers who are reviewing levels of supplies, ordering new materials, and performing daily, weekly and monthly analysis for site requirements.

This position will always try to understand the constant inventory movements, which will work with Procurement Department in managing bulk orders.

Review the current market best practice of inventory tracking system and devise ways to optimize inventory control procedures and incorporate it the current company’s ERP system.

This position should follow industry news so that he can spot trends in supply and demand that might influence inventory scheduling.

Roles, Responsibilities, Duties

• Set-up and implement layout and space management, stores procedures and instructions relevant in delivering effective warehouse and stores management.
• Ensure minimum and maximum stock thresholds are always maintained by the stores personnel and provide assistance in agreeing these thresholds with the technical team to ensure avoidance of stock shortages and dead stock.
• Analyze procurement requirements and select the most appropriate methods based on interpretation and assessment of established policies, practices, and experience.
• Carry out the effective control in storage, transactions and issuing material to ensure the adequate supply of spares items.
• Monitors demand and analyzes data to anticipate future supply and logistical needs.
• Collaborate with Inventory Staffs and Storekeepers to ensure that business goals are met. Ensuring that all business operations have adequate materials to achieve their objectives.
• Proactively, initiates improvement and development of stores.
• Participate in monthly stock takes against physical and system and to ensure variances are explained, managed and reported
• Work closely with the Site Storekeepers on site to ensure purchase requests are raised and received in a timeously manner.
• Daily follow ups with suppliers and stores team to ensure items are delivered on time and any discrepancies are resolved.
• Ensure the stores personnel are maintaining accurate records of maintenance spares, consumables and tools inventory and inventory records by effectively using the company’s computerized management system.
• Monitors and follow-up MMS program against actual activities.
• Ensure Inventory Reports; in/out status report; dead stock report, goods age report, consumption report and other reporting requirement are issued to the Procurement Director and the relevant departments by the store’s personnel.
• Support the stores personnel in the administration and maintenance of all paperwork and delivery notes and ensure they are filed for audit inspection.
• Supervise and oversee all aspects of stores inventory administration done by the Stores Expeditors.
• Perform daily analysis to predict potential inventory problems.

• Reports on inventory levels, supply chain progress, procedural efficiency, and personnel issues to upper management.
• Work closely with the Finance and Procurement Teams on supplier agreements to fix prices and agree a Preferred Supplier list for the contract.
• Demonstrate leadership and team building skills through staff communication and hold regular meetings to gain staff commitment and build efficiency of the department.
• Manages the recruitment together with the Supply Chain Directors approval and provides the necessary training of new inventory employees.
• Establish and maintain strong relationships with the internal and external stakeholders and the technical teams on site.
• All other tasks to be delegated by the Supply Chain Director.

Occupational and workplace Health and Safety responsibilities:

In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.

Information Security responsibilities:

• Comply with Khidmah Information Security Policies
• Be aware of and fulfil their information security responsibilities
• Ensure whoever handles sensitive company information have taken the Security Awareness Training
• Know how to report a security incident (to IT ServiceDesk or InfoSec).
• Not Disable his/her OS firewall and/or Antivirus
• Restrict use to authorized purposes, Protect access accounts, privileges and associated passwords.
• Accept accountability of his/her individual user accounts, and maintain confidentiality

Qualification:

1. Bachelor’s Degree in procurement, warehousing, or logistics.
2. Supply Chain professional certifications is preferable.

Experience and Skills:

Competencies:

1. Budgets/Cost Control
2. Leadership
3. Managing for Results
4. Managing Performance
5. Organizational Savvy
6. People Development
7. People Management
8. Project Management

Other Skills:

1. Able to priorities work and meet deadlines within costs constraints.
2. Rapid and accurate analysis of issues. Pro-actively seek to resolve problems with good analytical skills and initiative.
3. Handles pressure well.
4. Sound numeracy skills, attention to detail and accuracy.
5. Profound Professional skill to Perform job under pressure and handle the multitask simultaneously.
6. Proven ability to communicate, both orally and in writing, in a clear and concise manner.
7. Personal and people management abilities including supervision, team building.
8. Proven ability to meet deadlines and identify and deal with problems
9. Leadership and management.
10. Verbal and written communication.
11. Solid knowledge of data analysis, inventory management software and forecasting techniques.
12. Organizational, Logistical and Inventory skills.
13. In-depth understanding of warehousing, inventory and distribution workplace
14. ERP systems
15. Stock Systems
16. Warehouse software systems

Experience :

1. A minimum of 5 years, preferably 7 years of work experience in high volume inventory activities.
2. A minimum of 3 years MEP inventory management experience.
3. At least 3 years supervisory and management experience.
4. 2-3 years of experience with FM industry is preferable.
5. Exposure and background experience in Health and Safety regulations, and labor camp accommodation is a plus.