Assistant Manager / Manager - HR and Academic Coordination

Assistant Manager / Manager – HR & Academic Coordination

Role Purpose

To manage end-to-end Human Resource operations and academic coordination, ensuring efficient people processes, regulatory compliance, and seamless academic administration.

The role supports leadership in building a disciplined, high-performance institutional culture while ensuring smooth coordination between students, faculty, management, hospitals, and Rajiv Gandhi University of Health Sciences (RGUHS) guidelines.

The position requires a structured, strategic approach to workforce management, academic governance, and institutional effectiveness.

Key Responsibilities

A. Human Resource Management

1. Talent Acquisition & Workforce Planning

Manage end-to-end recruitment across the department: manpower planning, sourcing, screening, interviews, selection, and onboarding.

Lead campus hiring initiatives and conduct college visits for placements.

Recruit full-time faculty, visiting faculty, consultants, and interns.

Manage intern onboarding, performance tracking, and mentoring.

Ensure structured induction and smooth employee transitions, including exit formalities.

2. HR Operations & Payroll Coordination

Maintain and update employee records, documentation, and HR databases.

Ensure punctuality, professional grooming, and workplace conduct standards.

Prepare monthly attendance sheets and verify accuracy.

Update and maintain leave records and leave balance sheets.

Prepare salary sheets and submit verified payroll inputs to Finance.

Monitor field/remote employee reporting and submission of work reports.

Manage consultant and visiting faculty invoices and ensure timely submission.

Support administrative operations when required.

3. Policy, Governance & HR Audits

Develop, review, and update HR policies and job descriptions.

Ensure compliance with institutional standards and regulatory norms.

Conduct periodic HR audits and process reviews.

Streamline HR processes, policies, and documentation systems.

Monitor team effectiveness and efficiency to proactively address performance gaps.

4. Performance Management & Appraisals

Drive the HR appraisal process and coordinate performance reviews.

Track productivity and departmental performance indicators.

Address performance concerns and recommend corrective measures.

Support leadership in building a high-performance and accountable culture.

5. Employee Engagement & Retention.

Ensure employee retention

Plan and execute employee engagement initiatives, academic events, and team-building activities.

Organize learning & development programs and institutional events.

Foster positive employee relations and resolve workplace grievances.

Promote a collaborative and professionally aligned work environment.

B. Academic Coordination

1. Academic Operations & Compliance

Oversee daily academic operations including timetables, attendance, and syllabus tracking.

Monitor student attendance, leave management, and discipline.

Ensure portion completion updates and academic documentation maintenance (including digital records).

Ensure timely submission of required documentation to RGUHS.

Build effective coordination with RGUHS and HCG staff for smooth academic and administrative functioning.

2. Faculty Management

Monitor faculty attendance, reporting, and syllabus completion.

Manage recruitment and coordination of full-time and visiting faculty.

Collect student feedback for faculty performance improvement.

Address faculty discipline and performance concerns.

Maintain visiting faculty records and reporting documentation.

3. Student Administration & SPOC Responsibilities

Act as the Single Point of Contact (SPOC) for students, faculty, management, hospitals, and university coordination.

Manage student records including original documents and compliance files.

Handle student grievances, counselling, and discipline matters.

Issue ID cards, admission letters, bonafide certificates, and academic documentation.

Monitor clinical postings and institutional discipline.

Coordinate with branches (Mysore & Hubli) for academic and administrative matters.

4. Events & Institutional Engagement

Support and ensure smooth execution of academic events, workshops, institutional programs, and campus engagement initiatives.

Strategic Objectives

Streamline the workforce through structured processes and performance governance.

Strengthen coordination between management, university, hospital, faculty, and students.

Optimize HR and academic systems for operational efficiency.

Enhance employee engagement through structured initiatives.

Reduce attrition and improve workplace satisfaction.

Establish disciplined institutional standards in attendance, conduct, and governance.

Key Competencies

Talent Acquisition & Workforce Planning

HR Operations & Payroll Management

Policy Development & Compliance

Performance Management & HR Audits

Employee Relations & Conflict Resolution

Academic Administration & University Coordination

Stakeholder & Multi-Branch Management

Event Planning & Institutional Engagement

Strong Communication & Leadership Skills

Qualifications

Bachelor’s / Master’s degree in Human Resources, Business Administration, or related field.

Proven experience in HR management and academic coordination.

Familiarity with RGUHS regulations and academic processes preferred.

Strong organizational, multitasking, and leadership abilities.

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹45,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid time off
• Provident Fund

Work Location: In person