Assistant Manager – Planning & Coordination

This role supports the CEO Office by strengthening coordination, tracking priorities, and ensuring consistent follow-through on leadership decisions. Working closely with the Senior Manager – Projects & Planning, the role helps translate organizational priorities into structured action by managing documentation, supporting communication, and improving visibility on progress and key updates across teams.

Key Responsibilities

• Planning and Tracking Support
• Maintain structured workplans, trackers, and action items for CEO Office priorities and projects to ensure clear visibility on progress.
• Gather updates from departments, identify delays or coordination gaps, and follow up to maintain alignment and momentum.
• Consolidate data and maintain updated information to support progress tracking and internal reviews.
• Coordination and Operating Rhythm Management
• Liaise with cross-functional teams to align timelines, gather inputs, and ensure smooth information flow across shared initiatives.
• Coordinate forums, meetings, and engagements, including agenda preparation, compilation of pre-reads, documentation of discussions, and tracking of action items.
• Maintain shared documentation and tracking tools that strengthen alignment and accountability across teams.
• Follow up on cross-functional initiatives led by the CEO Office.
• Communication, Reporting, and Documentation
• Prepare presentations, summaries, briefing materials, and background documentation to inform leadership discussions.
• Consolidate inputs from stakeholders, conduct basic analysis, and help highlight key updates and insights when required.
• Maintain updated records of priorities, decisions, and commitments to support internal communication.

Required Skills

• Strong organizational and coordination skills with the ability to manage multiple priorities simultaneously
• Ability to consolidate information from multiple sources and analyze it into clear, actionable outputs
• Proficiency in MS Office, especially Excel and PowerPoint
• Strong written and verbal communication skills

Attributes

• Highly detail-oriented, with strong follow-through on commitments.
• Strong interpersonal skills, comfortable working across teams, functions, and hierarchies
• Ability to stay organized in a fast-paced environment

Education

Bachelor’s degree required

Experience

2 - 4 years in project coordination, program management, consulting support, or similar cross-functional roles.

Job Type: Full-time

Work Location: In person