Assistant Office Manager

Local outdoor finishes company specializing in landscaping, hardscaping, paving and snow removal is seeking an upbeat and dedicated Assistant Office Manager to support our Office Manager with administrative duties, specialized accounting tasks, and operational projects. The ideal candidate is detail-oriented, highly organized, and eager to learn in a fast-paced environment.

Key Responsibilities:

• Manage accounts receivable and payable using QuickBooks Online
• Prepare, distribute, and track annual seasonal service estimates
• Enter data in CRM: Landscape Management Network (LMN) Software
• Compile and report weekly/monthly information using LMN, Microsoft Suite, Google Suite, and QuickBooks
• Answer phone calls and emails to ensure timely customer responses
• Perform daily clerical tasks to keep office operations running smoothly
• Collaborate with the Marketing Manager and Owner to review and approve daily marketing initiatives
• Learn industry products, furniture, and retail items to better serve customers
• Occasionally assist customers by loading products as needed

Qualifications:

• High school diploma required; Associate’s Degree preferred
• 2+ years of relevant accounting experience
• 2+ years of QuickBooks experience
• Strong organizational skills with exceptional attention to detail
• Effective communication and interpersonal abilities
• Proficiency in QuickBooks, Microsoft Office Suite, and Google Suite
• Customer-focused mindset and eagerness to learn
• Ability to work independently and as part of a team in a fast-paced environment

Job Type: Full-time
Salary: $20 -$23 per hour depending on experience

Benefits:

• 401(k) with employer match
• Employee discount
• Paid time off
• Referral program

Schedule:

• 8-hour day shift
• Overtime and weekends as needed

Location:

• Elizabethtown, PA 17022 (must reliably commute or plan to relocate before starting)

Experience:

• Office: 2 years (Required)

Work Location: In person

APPLICANTS MUST COMPLETE SKILLS TEST TO BE CONSIDERED FOR THIS POSITION.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Paid time off
• Referral program

Work Location: In person