Assistant Office Manager (Female)

Position Summary

G4S Digital Solutions is seeking a highly organized and proactive Assistant Office Manager to support the efficient day-to-day operation of the office. The successful candidate will assist in administrative management, coordinate office activities, support staff, maintain office systems, and help ensure a productive and professional work environment. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced digital solutions environment.

Key Responsibilities Office Administration

• Assist the Office Manager in overseeing daily office operations and administrative activities.
• Maintain office records, files, and documentation in both physical and digital formats.
• Coordinate office supplies procurement and inventory management.
• Ensure office facilities, equipment, and workspaces are maintained and operational.

Staff Support & Coordination

• Support employee onboarding processes, including workspace setup and administrative documentation.
• Coordinate meetings, appointments, and office events.
• Serve as a point of contact for staff regarding administrative and office-related matters.
• Assist in implementing office policies and procedures.

Communication & Correspondence

• Handle incoming calls, emails, and correspondence professionally.
• Prepare reports, presentations, meeting minutes, and other business documents.
• Coordinate communication between departments and external stakeholders.

Financial & Vendor Administration

• Assist with processing invoices, purchase orders, and expense records.
• Maintain vendor and supplier relationships.
• Support budget tracking and administrative financial reporting as required.

Compliance & Security

• Ensure adherence to company policies, health and safety standards, and security procedures.
• Support audits and compliance-related documentation.
• Maintain confidentiality of sensitive company and employee information.

Operational Support

• Assist in planning and implementing office improvement initiatives.
• Monitor administrative workflows and recommend efficiency improvements.
• Support special projects and other duties assigned by management.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• Minimum 1–2 years of experience in office administration, office coordination, or a similar role.
• Experience in a technology, digital services, or corporate environment is an advantage.

Required Skills & Competencies

• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office management systems and digital collaboration tools.
• Ability to multitask and prioritize effectively.
• Strong problem-solving and decision-making skills.
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently and collaboratively within a team.

Key Performance Indicators (KPIs)

• Efficient management of office operations and administrative tasks.
• Timely completion of reports, documentation, and correspondence.
• Accuracy in record-keeping and administrative processes.
• Effective coordination of meetings, events, and office resources.
• Employee and stakeholder satisfaction with administrative support services.

Employment Type

• Full-Time

Working Hours

• [8:00 AM - 4:00 PM]

Pay: Rs49,999.00 - Rs50,000.00 per month

Work Location: In person