Assistant Operations (Secretarial Role)

Experience: 2–3 Years
Location: Johar Town, Lahore
Shift Timings: 12:00 PM to 09:00 PM

Job Summary

The Assistant Operations will provide administrative, secretarial, and operational support to ensure smooth day-to-day functioning of the department. The role involves managing documentation, coordinating with internal teams, scheduling tasks, and assisting the Operations Manager in executing operational activities.

Key Responsibilities1. Administrative & Secretarial Support

• Manage daily administrative tasks including filing, documentation, and correspondence.
• Draft, format, and prepare official letters, reports, and meeting minutes.
• Handle incoming calls, emails, and inquiries professionally.
• Maintain calendars, appointments, and schedule meetings for the Operations Manager.

2. Operational Assistance

• Assist in coordinating operational activities with different departments.
• Support in preparation of daily task updates, operational reports, and follow-ups.
• Ensure timely communication of updates, issues, and operational delays to the relevant teams.
• Maintain records, databases, and logs as required by the operations team.

3. Coordination & Communication

• Serve as a point of contact between the Operations department and other teams.
• Follow up on pending tasks, deadlines, and operational requirements.
• Coordinate interdepartmental communication to ensure workflow efficiency.

4. Document & Data Management

• Maintain organized digital and physical documentation for easy retrieval.
• Assist in preparing operational presentations, summaries, and reports.
• Ensure confidentiality and secure handling of all internal documents.

5. Support to Operations Manager

• Assist the manager in planning, monitoring, and executing operational tasks.
• Provide reminders, updates, and support for day-to-day management activities.
• Conduct basic research and gather information required for operational decisions.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2–3 years of experience in a secretarial, administrative, or operations support role.
• Strong communication and coordination skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Excellent organizational and time management abilities.
• Ability to multitask and work under minimal supervision.
• Professional behavior, confidentiality, and positive attitude.

Job Type: Full-time

Application Question(s):

• Can you explain your experience in handling administrative and secretarial tasks?
• What is your current salary?
• What is your expected salary?
• If selected than how soon you could be able to join?
• How much experience you have as a assistant?

Work Location: In person