Assistant Planner-Grant Specialist

SUMMARY: Under the direction of the Planning Director, the Assistant Planner/Grant Specialist supports the Planning Department in a variety of community development, land use, and economic development projects. This position assists with research, permitting, reporting, and coordination of planning activities, while also identifying and pursuing funding opportunities to advance tribal priorities and infrastructure needs. The role requires attention to detail, clear communication, and the ability to work collaboratively across departments and with outside partners.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Ø Coordinate and prepare materials for meetings, workshops, and community events.

Ø Conduct research on planning, housing, infrastructure, and community development topics.

Ø Write and edit reports, briefing materials, and departmental correspondence.

Ø Maintain documentation and filing systems related to projects, permits, and grants.

Ø Conduct surveys and collect data to support planning studies or funding applications.

Ø Assist in coordinating permitting processes with local, state, and federal agencies.

Ø Assist the Planning Department with administrative and technical tasks as assigned.

Ø Research grant opportunities and prepare applications, proposals, and budgets.

Ø Track grant requirements, reporting deadlines, and deliverables.

Ø Attend meetings and workshops related to funding opportunities, community development, and intergovernmental coordination.

Ø Prepare summary reports and updates for departmental leadership and Tribal Council as requested.

Ø Some travel may be required (approximately 15%).

SUPERVISORY REQUIREMENTS: This position has no direct supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); Some college experience is preferred. Strong writing, editing, and organizational skills required. Experience in grant research, proposal writing, and reporting preferred. Knowledge of land use planning, community development, and tribal governance is an advantage. Ability to handle multiple projects with competing deadlines. Strong interpersonal and communication skills with a collaborative, team-oriented approach. Experience working with/for a Native American Tribe is highly desired.

COMPUTER SKILLS: Proficiency in Microsoft Office applications required. GIS or grant management software experience a plus.

LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS: Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical solutions.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

LICENSES REQUIRED: Valid, current, and unrestricted Washington State Driver’s License.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, and also walk. The employee is frequently required to use hands to finger, handle, or

feel; reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl, talk or hear; and taste or smell. The employee must frequently lift and/or move up to 25 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

INDIAN PREFERENCE: Indian preference will be exercised in the hiring of this position in accordance with Shoalwater Bay Indian Tribe’s policy 181 within the Tribes Employee Handbook.

AT-WILL EMPLOYMENT: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. The employment relationship with Shoalwater Bay Indian Tribe is voluntary. Accordingly, either the Shoalwater Bay Indian Tribe or the employee may terminate the employment relationship at will, with or without cause, at any time, so long as there is no violation of applicable federal or state law. This document does not create an employment contract, implied or otherwise.

Job Type: Full-time

Pay: $30.00 - $32.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person