Assistant Procurement Manager

Job Description:

The Assistant Manager – Procurement will support and manage the end-to-end procurement process for hard services, ensuring timely sourcing, vendor management, contract negotiation, and compliance with organizational policies. The role requires hands-on experience in RFQs, tendering, system implementation, and working knowledge of procurement ERPs such as SAP, GEP, JD Edwards, and MIS. The ideal candidate will work closely with internal stakeholders, service providers, and suppliers to drive efficiency, quality, and cost optimization.

Key Responsibilities

• Manage procurement activities related to Hard Services , including mechanical, electrical, HVAC, civil, and maintenance-related materials and service contracts.
• Prepare, float, and evaluate RFQs (Request for Quotation), including bid comparison, cost analysis, and recommendation reports.
• Support strategic sourcing initiatives and drive cost reduction without compromising quality or contractual requirements.
• Manage vendor and supplier relationships, ensuring adherence to service level agreements and performance metrics.
• Assist in negotiating terms, pricing, delivery schedules, and payment terms with suppliers and contractors.
• Oversee the procurement documentation process—Purchase Orders (POs), Service Agreements, Contract Renewals, and Variation Orders.
• Ensure timely project and site mobilization through effective coordination with operations and engineering teams.
• Maintain and update procurement records and dashboards, and ensure accurate reporting through MIS tools .
• Contribute to and support Procurement System Implementation or process improvement initiatives across the organization.
• Ensure procurement operations comply with company policies, audit requirements, and governance frameworks.

Required Skills & Competencies

• Strong understanding of Hard Services procurement in Facilities Management, Construction, or Engineering sectors.
• Industry Experience: Facility Mangement
• Hands-on experience working with ERP & procurement platforms such as:
• SAP
• GEP
• JD Edwards
• MIS Reporting Systems
• Proven ability to manage RFQ processes , vendor sourcing, bid evaluation, and negotiation.
• Experience in system implementation or procurement digitization projects is highly preferred.
• Strong analytical, commercial, and cost analysis skills.
• Ability to collaborate with cross-functional teams and manage multiple procurement requirements simultaneously.
• Excellent communication, reporting, and stakeholder management capabilities