Assistant Project Coordinator

Location: Wisconsin Office (461 River Crest Ct. Mukwonago, WI 53149)
Type: Full-time, in person, Monday - Friday
Reports to: President / Vice President

We are seeking a highly organized and detail-oriented Assistant Project Coordinator to support executive leadership and assist with coordination of assigned construction projects. This role provides administrative support to the President and Vice President while helping coordinate subcontractors, manage documentation, assist with project setup, and track project-related tasks.

This position plays an important role in supporting daily operations, project organization, and communication between leadership, subcontractors, and internal staff.

Previous construction experience is preferred but not required. We are willing to train the right candidate who demonstrates strong organizational skills, professionalism, follow-through, and the ability to manage multiple responsibilities. Applicants that are interested in this position should provide a cover letter and three references when submitting their resume.

Executive Support Duties

• Manage the President’s calendar, including scheduling meetings, coordinating appointments, and organizing travel when necessary
• Assist with organizing and monitoring executive email communication
• Prioritize time-sensitive issues and scheduling requests
• Maintain professional communication with internal staff, subcontractors, and vendors

Project Coordination Duties (Assigned Projects)

• Assist with subcontractor solicitation and follow-up
• Track and report warranty work related to completed projects
• Complete job setup tasks prior to construction, including:
• Creating project contact lists
• Setting up project dashboards
• Verifying scopes of work
• Preparing final cost accounting documentation
• Sending Notices of Intent
• Assisting with organizing construction calls
• Assist with coordinating project permitting requirements
• Complete utility applications as requested by the Vice President
• Assist with punch list completion and follow-up, particularly for Culver’s projects
• Track and follow up on subcontractor agreements for Culver’s projects
• Assist with project closeout tasks as assigned by the President or Vice President

Office Expectations

• Maintain and protect the professional reputation of Campbell Construction in all communications
• Respond to phone calls within 24 hours
• Respond to emails within 24 hours
• Maintain business casual attire during the work week (Friday dress down day permitted)

Qualifications & Skills

• Strong organizational skills with attention to detail
• Ability to manage multiple tasks and deadlines simultaneously
• Strong written and verbal communication skills
• Ability to work independently while supporting executive leadership
• Proficiency with Microsoft Office (Outlook, Excel, Word preferred)
• Ability to pass a background check
• Reliable transportation
• Ability to work in office full-time
• Residence within 1 hour of Mukwonago office
• Pay is based on experience

Experience & Education

• Previous experience in construction administration, project coordination, or office administration is preferred but not required
• Coursework or a degree in construction management, business administration, or a related field is a plus

What We Offer

• Eligibility for health insurance
• Eligibility for employee-sponsored vision, dental, and life insurance
• Paid holidays
• Better Builders Bonus
• Anniversary Bonus Program
• Paid vacation and personal days
• Fortune 50 Company
• Employee Stock Ownership Program (ESOP)
• Training and mentorship in construction operations
• Supportive team environment within a growing construction company

Pay: $45,760.00 - $54,080.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person