ASSISTANT PROJECT MANAGER

The Assistant Project Manager is responsible for team coordination, project communication, follow-up, minuting & documentation, project monitoring, project reporting, contractual review & participation in procurement, and managing small projects independently, they should be able to participate across all Project Management verticals as and when required under guidance.

Key Objectives

· Support the coordination and management of projects.

· Communicate with stakeholders regarding project needs and goals.

· Contribute to the planning and development of projects.

Expectations and responsibilities related to your role

1. PROJECT MANAGEMENT

• Communicate with stakeholders regarding project needs and goals.
• Contribute to the planning and development of projects.
• Support the coordination and management of projects.
• Research information as required.
• Perform administrative tasks such as preparing invoices, estimates, scheduling meetings, etc.
• Keep track of and report on project progress.
• Complete any tasks assigned by the Project Manager in an efficient and timely manner.

2. TECHNICAL AND QA/QC

• Project Budget Planning (under guidance)
• Project Cost & Resource Monitoring - maintaining the accuracy of project plans (under guidance)
• Sub-Consultant Procurement
• Ability to proofread, review & draft contracts.
• Good knowledge of Local Authority Regulations and processes.
• Interfacing and liaising with authorities’ stakeholders.
• Sub-consultant coordination, tracking progress.
• Meeting Minutes & Activity Tracking
• Meeting Setups (internally and externally)
• Uses the company file naming and information filing standards and follows quality standards in overall work.

Education and Training

· Bachelor’s degree in architecture

· Software skills – MS Project; Knowledge of MS Office & Adobe InDesign is mandatory.

· Excellent command of written and spoken English

· Member of UAE Society Engineers & AIA (preferred) and PMI (highly regarded). Registration with the home country's professional body is highly regarded.

· Excellent communication skills

· Highly organized and able to multitask.

· Strong attention to detail and problem-solving skills.

· Able to work independently and as part of a team.

Experience

· Previous experience in an office environment working under the Lead Architect or Project Manager

· Understand AIA/RIBA stages and deliverables.

· Proficiency in data analysis tools such as Microsoft Excel.

· Proficiency in creating project schedules using software tools, such as Microsoft Project or Primavera P6.

· Ability to create project reports and presentations using software like Microsoft PowerPoint.

· Good knowledge of Adobe InDesign presentation skills

· Flair in graphics formatting

· Strong skills in Information diagrams/data diagrams/infographics

· Early or basic management experience

· Experience in multiple design stages under the team leader/supervisor

· 5 years of Experience minimum

Job Type: Permanent