Assistant Project Manager

Assistant Project Manager

The Assistant Project Manager (APM) supports the Project Manager in the execution and administration of current and future projects. The APM plays a critical role in scheduling, documentation management, subcontract coordination, field-to-office communication, pre-construction and estimating responsibilities.

This position requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced construction environment. The APM must demonstrate initiative, accountability, and a solutions-oriented mindset.

The Assistant Project Manager reports directly to the Project Manager and works closely with the Vice President and President.

Primary Responsibilities

Project Execution & Coordination

· Assist in building and maintaining project schedules once projects are awarded

· Track project milestones and proactively identify potential delays

· Prepare and issue subcontracts and purchase orders as directed

· Gather, review, and submit submittals, track approvals to completion

· Coordinate material procurement and track delivery timelines

· Support subcontractor coordination and schedule management

· Attend project meetings and provide status updates

Estimating & Pre-Construction Responsibilities

· Assist in performing quantity takeoffs from plans and specifications

· Support the preparation of cost estimates for labor, materials, equipment, and subcontracted work

· Solicit and compare vendor and subcontractor pricing

· Prepare and track Requests for Information (RFIs) during the bidding process

· Assist in developing bid packages and proposal documentation

· Participate in pre-bid meetings and site visits as required

· Maintain organized estimate files and historical cost data

· Assist in transitioning awarded estimates into project budgets and job cost systems

Daily / Weekly Responsibilities

· Communicate with foreperson to gather install quantities

· Monitor job cost tracking and assist in quantity reconciliation

· Maintain organized project documentation and digital files

· Assist in managing project calendar and workflow sequencing

· Provide regular updates to the Project Manager

· Participate in daily/weekly review discussions with the Vice President and President as needed

· Confirm field production quantities are collected

· Review outstanding submittals, RFIs, and material orders

· Update task priorities for the next business day

· Ensure all project communications are documented

Performance Skills and Expectations

· Proficient in Microsoft Excel, Word, PDF editing software, and takeoff software

· Working knowledge of construction scheduling principles

· Strong understanding of site work, civil construction, culverts, landscaping, and infrastructure preferred

· Ability to manage multiple projects simultaneously

· Strong written and verbal communication skills

· Ability to read and interpret construction plans and specifications

· High level of organization and attention to detail

Leadership Expectations

· Maintain professional and respectful communication with clients, subcontractors, and internal teams

· Demonstrate ownership of assigned project components

· Escalate issues proactively with recommended solutions

· Supporting a collaborative team environment

Qualifications

· 1-3 years of construction project coordination or management experience preferred

· Experience in site work, civil, DOT, or municipal projects preferred

· Bachelor’s degree in construction management, Engineering, Business, or equivalent experience preferred

Maple Ridge Organics, LLC is a drug-free work environment. Employees may be subject to drug testing before and during employment.

Maple Ridge Organics LLC is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $85,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Opportunities for advancement
• Paid time off
• Professional development assistance

Work Location: In person