Assistant Project Manager (Female)

Position Summary

The Assistant Project Manager (Female) is responsible for supporting the planning, coordination, execution, and reporting of AI automation, digital product, web development, and client delivery projects within Duha Nashrah AI. The role ensures that timelines, task ownership, interdepartmental coordination, and delivery discipline are maintained across internal teams and external stakeholders. The position supports project governance, follow-up control, documentation accuracy, and operational continuity.

Reporting Line

Reports to: Project Manager / Operations Manager / Director
Coordinates with: AI Automation, Development, UI/UX, SEO, Content, QA, Sales, Client Success, and relevant external vendors

Coordination Matrix Function

Nature of Coordination

• Project Leadership
• Task tracking, escalation support, delivery follow-up
• AI Automation Team
• Workflow implementation status, integration milestones
• Development Team
• Sprint coordination, feature progress, bug tracking
• UI/UX Team
• Design timelines, approval flow, revision management
• SEO / Marketing
• Campaign requirements, content timelines, technical SEO dependencies
• Sales / Client Success
• Scope clarification, client expectations, delivery updates
• QA / Testing
• Testing schedules, defect reporting, release readiness

Key Responsibilities

1. Project Planning & Execution Support

• Assist in preparing project plans, work breakdown structures, timelines, and action trackers.
• Support project kickoff, task assignment, resource coordination, and milestone monitoring.
• Follow up with teams to ensure progress is aligned with agreed timelines and deliverables.
• Maintain visibility of active, pending, and delayed tasks across all assigned projects.

2. Coordination & Communication Control

• Act as the coordination link between management, delivery teams, and commercial functions.
• Ensure all project communication is routed through official channels and properly documented.
• Prepare meeting agendas, minutes, action items, and follow-up reports.
• Escalate delivery risks, bottlenecks, and missed deadlines in a timely and structured manner.

3. Documentation & Reporting

• Maintain updated records of project scope, revisions, approvals, dependencies, and status reports.
• Prepare daily, weekly, and monthly progress summaries for management review.
• Ensure version control of project documents, scope files, and internal trackers.
• Support management reporting with clear documentation of progress, risks, and accountability gaps.

4. Client Delivery Support

• Coordinate internal execution against client requirements and approved scope.
• Track open issues, change requests, pending approvals, and delivery commitments.
• Assist in ensuring that project outputs are aligned with brand, commercial, and technical expectations.
• Support professional handling of client follow-ups and internal closure of client action points.

5. Process Discipline & Escalation Management

• Ensure project work follows hierarchy-based communication and escalation discipline.
• Highlight non-compliance, repeated delays, documentation gaps, or coordination failures.
• Support implementation of project SOPs, trackers, and reporting formats.
• Maintain task accountability and ensure unresolved blockers are escalated appropriately.

Required Competencies

• Strong coordination and follow-up discipline
• Ability to manage multiple project streams simultaneously
• Structured communication and reporting ability
• Good understanding of digital product, web, and automation project cycles
• Strong documentation, scheduling, and meeting management skills
• Problem-solving mindset with escalation awareness
• Professional judgment and deadline orientation

Qualification & Experience

• Bachelor’s degree in Business Administration, Project Management, IT, Software Engineering, or related field
• 1–3 years of experience in project coordination, operations coordination, or assistant project management

Experience in software, web, AI, BPO-tech, or digital agency environments preferred.

Location

Bahria Town Phase 7.

Job Type: Full-time

Application Question(s):

• Describe your experience managing or coordinating multiple digital projects simultaneously. What tools or methods did you use to track progress and deadlines?
• Have you worked with cross-functional teams such as developers, designers, SEO specialists, or automation teams? Please explain your role in coordination and communication.
• Tell us about a situation where a project was delayed or facing blockers. How did you handle escalation, follow-up, and resolution?
• What project management or collaboration tools are you experienced with?

(Examples: ClickUp, Jira, Trello, Asana, Monday.com, Slack, Notion, Google Workspace, etc

• This position is based in Bahria Town Phase 7 and requires strong organizational discipline and communication. Are you comfortable working from this location and managing fast-paced project coordination responsibilities?
• Are you comfortable to commute to our location?
• This is onsite and evening shift from 3PM - 12AM, will be you comfortable with it?

Work Location: In person