Assistant Project Manager/Project Assistant

Assistant Project Manager / Project Assistant

Design-Build Construction | Rochester, NY Area - Onsite with Local Site Visits (Must be local)

A growing design-build construction firm is seeking an Assistant Project Manager/Project Assistant to support commercial, industrial, retail, and office construction projects from pre-construction through close-out. This is a hands-on role ideal for someone early in their construction project management career who wants exposure to the full lifecycle of design-build projects while working closely with experienced leadership.

This position is open due to internal growth and promotion, offering strong long-term development potential within a collaborative, tight-knit team.

As an APM / Project Assistant, you’ll support day-to-day project execution and coordination, working closely with project managers, architects, engineers, subcontractors, and internal teams. Responsibilities include:

• Collaborating with architects, engineers, and project partners to help define scope, requirements, and execution plans
• Assisting with subcontractor and vendor coordination, including pricing reviews and support with negotiations
• Coordinating permits, licenses, inspections, and required approvals
• Creating, reviewing, and tracking shop drawings and submittals
• Supporting manpower, equipment, and material planning to keep projects on schedule and within budget
• Helping schedule construction activities and track timelines from start to finish
• Ordering materials and equipment and monitoring deliveries to prevent delays
• Providing on-site support to field crews and assisting with daily jobsite coordination
• Tracking project progress and preparing updates and documentation
• Supporting safety compliance and addressing issues as they arise
• Assisting with overall construction oversight, coordination, and close-out activities

Tools & Systems You’ll Use

• Smartsheet
• Microsoft Excel & Outlook
• TSheets
• QuickBooks
• Project management software (currently implementing a new system)

What We’re Looking For

Required:

• 2–3 years of experience in a similar role within the construction industry
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Clear communication skills and a collaborative, team-first mindset

Nice to Have:

• Experience with estimating or takeoff software
• Exposure to AutoCAD or construction drawings
• Familiarity with design-build environments

• Salary: $50,000 – $70,000 (depending on experience)
• Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Please Note: This position is open to candidates who are authorized to work in the United States without the need for current or future visa sponsorship. We are not able to consider C2C arrangements or third-party submissions