Associate, Accounts Payable

Company Profile

Bain & Company is the management consulting firm that the world’s business leaders come to when they want results. Bain advises clients on strategy, operations, information technology, organization, private equity, digital transformation and strategy, and mergers and acquisition, developing practical insights that clients act on and transferring skills that make change stick. The firm aligns its incentives with clients by linking its fees to their results. Bain clients have outperformed the stock market 4 to 1. Founded in 1973, Bain has offices in various countries, and its deep expertise and client roster cross every industry and economic sector.

The firm established several functions in the Indian market early 2000s and its remit across functions has expanded over time. Since 2019, these functions have become part of Global Business Services (GBS). Global Business Services (GBS) is a network of five interconnected business-function hubs across India, Poland, Malaysia, Mexico and Portugal, serving Bain globally to run our business, support other functions, and help drive innovation internally. We are over 1000 business professionals – serving functions in operations, HR, finance, legal, tech, marketing, research, and data analytics – who support our offices globally. Our mantra of “shared innovation, seamless execution,” underpinned by a passion for results, teamwork, and creativity, helps Bain stay at the top of our game operationally.

The Role

The Associate, Accounts Payable and Travel & Expense processes invoices and expenses, with a higher level of functional/technical knowledge. They play a more independent role in reviewing and entering invoices into the system accurately and in a timely manner. They also act as a point of contact between internal and external customers, addressing inquiries and providing timely responses. Associates ensure adherence to company policies while assisting employees with the application of Accounts Payable and Travel & Expense policies. They may also support the team in matching vendor credits and generating pay lists.

Key Tasks and Responsibilities

Accounts Payable

• Process invoices into the proprietary Accounts Payable program, ensuring accurate and timely data entry.
• Communicate with internal employees and external vendors to address inquiries, provide information, and resolve issues.
• Apply Accounts Payable policies and procedures to review, approve, and document invoice requests.
• Generate pay lists and match outstanding vendor credits in accordance with established schedules.
• Collaborate effectively with stakeholders to support efficient and accurate Accounts Payable operations.

Travel & Expense

• Review employee expense reports for reasonableness and consistency with firm policy, ensuring completeness and accuracy.
• Collaborate with team members to address workflow volume challenges and provide suggestions for rebalancing.
• Identify and report unusual trends or nonstandard items requiring policy clarification or additional approvals.
• Perform recurring audit steps as required by department procedures and controls, providing excellent customer service.
• Assist with generating paylists, bank files, troubleshooting system issues, and responding to inquiries from approvers.

Career Growth:

Bain & Company has a well-laid career framework for this position. At Bain & Company, no two-career paths are the same. We provide the structure to ensure success and the flexibility to accommodate your needs. We offer formal training to support you and informal challenges to stretch you. No matter what path you choose to follow, Bain & Company will offer you unrivalled career-development opportunities.

Personal Specification:

• Experience in Accounts Payable or a related financial role within an organization
• Proficiency in processing invoices, payments, and financial transactions
• Familiarity with relevant accounting software and tools
• Ability to apply accounting principles and practices to ensure accuracy and compliance.
• Strong attention to detail, time management, and problem-solving skills
• Excellent Communication skills
• Customer service mentality
• Flexible attitude and team approach “Can do!” mentality.
• Able to work on own initiative remotely– and be proactive and work as part of a team.

Qualifications and Experience:

Essential

• CA Inter or MBA (Finance) or M.COM
• Proficiency in English, both written and verbal
• Proficiency in excel.
• At least 2-4 years previous Accounts Payable experience/T&E for Associate role
• At least 1-2 years previous Accounts Payable experience/T&E for Assistant role

Desired but not essential

• Experience with SAP
• Process transition experience
• Experience in a Consulting firm or a Captive unit