Associate Administration Manager

Company Description

Industrial and Commercial Bank of China Ltd. (ICBC) is China's largest bank and the largest bank in the world by market value, deposits, and profitability. As one of China's "Big Four" state-owned commercial banks, ICBC was founded on January 1, 1984, and has grown to operate 408 overseas branches. The bank holds assets amounting to RMB 48.82 trillion and has a significant global presence, ensuring comprehensive financial services to clients worldwide.

Role Description

This is a full-time on-site role based in Dubai, United Arab Emirates, for an Associate Administration Manager in the HR & Admin Department. The candidate will (not limited to)：

1. Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the SM team, organise and coordinate executive outreach and external relations efforts.
2. Completes a broad variety of administrative tasks for the SM team, including managing the calendar of appointments, completing expense reports, composing and preparing confidential correspondence, and arranging complex and detailed travel plans, itineraries, and agendas, compiling documents for meetings, car and meal arrangements, and attending to SM personal matters if required.
3. Handle all kinds of routine administration processes like office management and maintenance; support the other departments whenever related issues are faced; coordinate with external vendors, Head Office, and the regional team.
4. Prepare regular reports on expenses and office budgets.
5. Handle all sorts of administration-related expenses, including but not limited to flight tickets, accommodation, maintenance, etc.
6. Manage marketing or procurement projects, negotiate contracts with vendors, perform budgeting & timeline control, submit procurement proposals for the Financial Review Committee, and supervise the overall progress.
7. Update office policies as needed.
8. Security management and inspection.
9. Prepare reports and presentations with statistical data, as assigned.
10. Manage the office renovation projects, handle the procurement of office furniture and supplies, and collaborate with internal teams on security and FA-related projects.
11. Coordinate and organize team-building activities and internal events.
12. Any other responsibility assigned by the bank or the person in charge of the department from time to time on the basis of requirements.

Qualifications

1. Bachelor's degree or above.
2. 1-3 years of experience in relevant administrative work.
3. Strong written and verbal communication skills in English and Mandarin.
4. Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
5. Have a proactive and methodical approach with the ability to work on key targets, under pressure, and within tight timelines.
6. Excellent negotiation, communication, and interpersonal skills.
7. Excellent planning, organizing, execution, and control abilities.
8. Demonstrates a high degree of confidentiality in interpersonal interaction.
9. Ability for problem-solving & managing expectations.
10. A good team player with the ability to work on own initiatives.
11. A strong passion for administrative work.