Associate Administrative Assistant

This position contributes to the success of Pepsi Beverages North America by providing administrative support to the Oklahoma City, OK location.

• Perform tasks associated with location support responsibilities, including customer interactions, visitors, mail, and telephone support.
• Prepare, organize, manage New Hire Orientation processes for the location. Serve as a backup to the Onboarding Specialist to conduct orientation, complete I9 Verification and communicate with new hires.
• Respond & Recover – serve as LPO to communicate customers’ needs between Pepsi and Delivery Supervisors.
• Provide dedicated administrative support in a professional, confidential and organized manner
• Maintain and update distribution and contact lists
• Cell phone management – support location needs for ordering new phones/iPads, submitting phones/iPads for repairs, returning phones/iPads no longer needed, reassigning phones/iPads to new users as needed.
• Manage shipping & receiving within the location including accepting shipping orders from appropriate location staff, processing shipping orders within UPS and/or USPS systems, packing up shipments, and processing payments for shipping orders.
• Assist daily cashiering/research processes for delivered routes in S4 Hanna/SAP, which includes remotely depositing scanned checks and compiling a physical deposit for cash and coin.
• Ensure AIB processes for front desk are compliant.
• PepsiCo Security Photo ID and Access badge processes are followed – Ensure employees have appropriate access needed, maintaining the access badge log for new hires and replacements, ensuring all employees sign the Badge Disclosure Statement, All visitors check in and out using iLobby, track all temporary badge users and ensure badges are returned, Perform quarterly badge cleanup
• Process donation, sampling, free goods requests and submit for final processing.
• Other duties and responsibilities as needed.
• Demonstrate a willingness to assume any responsibility or perform any task regardless of nature to demonstrate that teamwork is part of the operating culture.

• The expected compensation range for this position is between $35,600 - $56,800.
  
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
  
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
  
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

• Experience in prioritizing work and multi-tasking, with a strong sense of urgency
• Experience providing administrative and/or facility support
• Show strong attention to detail and communicate effectively with both internal and external customers
• Outstanding organization, time management, and communication skills
• Aptitude to work with minimal supervision – set goals, create and implement action plans, and monitor progress toward goals
• Demonstrate strong computer skills in Excel, Word, Outlook, and PowerPoint
• Self-motivated and proactive
• Must be a strong team player
• High School Diploma or GED