ASSOCIATE CHIEF PROCUREMENT OFFICER

Job Title: Associate Chief Procurement Officer

Location: PROFESSIONAL BUILDING, 1950 W POLK ST

Department: Supply Chain

Shift: 9:00 AM – 5:00 PM

This position is exempt from Career Service under the CCH Personnel Rules.

Job Summary

The Associate Chief Procurement Officer supports the development and implementation of the procurement policies, procedures and activities for Cook County Health (CCH). The position requires an understanding of buying standards and techniques to support the assignment of job responsibilities to buying staff. The Associate Chief Procurement Officer assists with reviewing bid proposals and monitoring all purchasing and contractual commitments for all departments throughout CCH. This position is responsible for ensuring compliance with legal and regulatory procurement and contracting requirements.

General Administrative Responsibilities

Collective Bargaining

• Review applicable Collective Bargaining Agreements and consult with Labor Relations to generate management proposals
• Participate in collective bargaining negotiations, caucus discussions and working meetings

Discipline

• Document, recommend and effectuate discipline at all levels
• Work closely with labor relations and/or labor counsel to effectuate and enforce applicable Collective Bargaining Agreements
• Initiate, authorize and complete disciplinary action pursuant to CCH system rules, policies, procedures, and provision of applicable collective bargaining agreements

Supervision

• Direct and effectuate CCH management policies and practices
• Access and proficiently navigate CCH records system to obtain and review information necessary to execute provisions of applicable collective bargaining agreements

Management

• Contribute to the management of CCH staff and CCH’ systemic development and success
• Discuss and develop CCH system policies and procedures
• Consistently use independent judgment to identify operational staffing issues and needs and perform the following functions as necessary; hire, transfer, suspend, layoff, recall, promote, discharge, assign, direct or discipline employees pursuant to applicable Collective Bargaining Agreements

General Administrative Responsibilities continued

• Work with Labor Relations to discern past practice when necessary

Typical Duties

• Assists the Chief Procurement Officer in the development and implementation of regular and periodic purchasing requirements, procedures and policies. Plans the methods, sources and procedures best suited to meet quality, quantity and delivery specifications.
• Serves as a second in command to the Chief Procurement Officer, when necessary.
• Provides updates to purchasing and contracting policies and procedures as needed and as State and Federal laws and regulations change; develop terms and conditions to protect the best interests of CCH.
• Communicate any upcoming changes, issues, or trends to executive and hospital / department leadership as necessary
• Prepares information and presentations, and facilitates meetings between staff and other appropriate parties in support of Supply Chain Management
• Coordinates and collaborate with HIS and related parties for continued management, maintenance, and improvement of SCM related platforms
• Responsible for supervision of staff at various levels and participates in the hiring, training, supervising, reviewing, disciplining, and terminating processes of staff as needed and in accordance with CCH policy.
• Assists in ensuring that contract and procurement files are maintained in accordance with CCH document retention requirements, including utilization of electronic Document Management System program resources.
• Develops and determines various procurement methods, as director by the Chief Procurement Officer.
• Assigns buying responsibilities for specified groups of merchandise to buying staff according to the availability of staff and special abilities of individual employees.
• Provide leadership, develops and instructs on buying standards and techniques for each type of commodity. Explains specifications and performance standards required of buying staff.
• Supports team with developing and installing auxiliary clerical services to assist with maintaining records and controls on all buying activities.
• Assists with providing appropriate support and assistance to department managers and staff relative to procurement planning, proposal review/evaluation, and contract award and administration.
• Assists in the management of efforts to ensure purchasing and contractual commitments entered into by the Procurement Department and other CCH departments is complete.
• Supports the distribution of proposals for solicitation to approved lists of business concerns. Supervises the examination of bids for the lowest bid. Advises buying staff on selection of bidder and directs the procedures for completing transactions.
• Distributes to various offices, departments institutions or agencies of the county government all supplies, materials and equipment purchased through the authority of the Chief Procurement Officer.
• Assist in providing leadership to review and oversee resolution of issues affecting contracting, compliance and other issues which ensures satisfaction of requirements and achievement of objectives.
• Reports to the Chief Procurement Officer and performs other duties as assigned.

Minimum Qualifications

• Bachelors Degree from and accredited college or university Bachelor’s degree from an accredited college or university
• Two (2) years of experience in purchasing office of a private orpublic entity with procurements reasonably comparable in size and nature to those of an operation of $1 billion Two (2) years of experience in a purchasing office of a private or public entity with procurements reasonably comparable in size and nature to those of an operation of $1 billion
• Two (2) years of experience in a management role with supervisory responsibility

Preferred Qualifications

• Three (3) years of experience with a public agency or similar organization
• Prior supervisory or managerial work experience

Knowledge, Skills, Abilities and Other Characteristics

• Knowledge of computer programs such as Microsoft Word, Excel, Access and current financial software.
• Extensive knowledge of purchasing methods and procedures including techniques of specification writing, purchase regulations and procedures set-up for the keeping of procurement records.
• Wide knowledge of the functional and technical properties of all kinds of merchandise used by county departments.
• Excellent interpersonal, verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups
• Possess good organizational skills, ability to prioritize tasks.
• Ability to direct, supervise and guide other professional staff in their assigned work.
• Ability to handle confidential and sensitive issues; effectively inform and advise upper management, on confidential and operational matters.
• Ability to evaluate and prioritize multiple assignments in an efficient and timely manner.
• Ability to work in a highly confidential environment, receiving clients and dealing with public inquiries.
• Demonstrates experience in developing, implementing and maintaining effective policies to improve efficiency.
• Demonstrates skill and judgment in dealing with labor/management issues, such as grievances.
• Ability to obtain and interpret market prices and trends, to apply such interpretations to procurement problems and to convey such to buying staff.
• Judgment and adaptability in making routine and emergency decisions, in originating new ideas, procedures and techniques.

Physical and Environmental Demands

This position is functioning within a healthcare environment. The incumbent is responsible for adherence to all hospital and department specific safety requirements. This includes but is not limited to the following policies and procedures: complying with Personal Protective Equipment requirements, hand washing and sanitizing practices, complying with department specific engineering and work practice controls and any other work area safety precautions as specified by hospital wide policy and departmental procedures.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the personnel so classified.

For purposes of the American with Disabilities Act, “Typical Duties” are essential job functions.

VETERAN PREFERENCE PLEASE READ

When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service.

To take advantage of this preference a Veteran must:

Meet the minimum qualifications for the position.

• Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, “Are you a Military Veteran?”
• Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable.

OR

• A copy of a valid State ID Card or Driver’s License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.

If items are not attached, you will not be eligible for Veteran Preference

VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER’S LICENSE AT TIME OF INTERVIEW.

MUST MEET REQUIRED QUALIFICATIONS AT TIME OF APPLICATION

For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/

Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.

• Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.
• CCHHS is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.

COOK COUNTY HEALTH & HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER