Associate Director – Government Summits & Strategic Events

Description

Key Responsibilities

• Support the Director in planning and delivering complex government summits end-to-end, from early-stage planning through to on-site execution and post-event follow-up
• Take ownership of multiple live projects, ensuring day-to-day progress, coordination, and delivery milestones are met
• Work closely with internal teams, government entities, and partners to translate high-level objectives into practical event plans and actions
• Manage senior stakeholders, including Ministers, Heads of Government/State, and C-suite leaders, ensuring clear communication, responsiveness, and attention to detail
• Oversee on-site delivery, including managing run-of-show, troubleshooting issues, and ensuring a seamless VIP and delegate experience
• Support the development of partnerships and stakeholder relationships that contribute to successful event delivery
• Monitor budgets and resources closely, ensuring efficient use of funds and alignment with delivery requirements
• Contribute to team coordination and support junior team members to ensure consistent, high-quality execution

Skills, Knowledge and Expertise

• Proven experience delivering international government events on the ground, involving Ministers, Heads of Government/State, or equivalent senior officials
• Strong working knowledge of event operations, logistics, and protocol in high-level environments
• Experience managing multiple stakeholders and moving parts under tight timelines
• Confident handling live event environments, with the ability to problem-solve quickly and effectively
• Solid experience in budget tracking, supplier coordination, and operational planning
• Comfortable working in fast-paced, high-pressure settings with high visibility

• Practical, proactive, and comfortable being on the ground and close to delivery
• Highly organised with strong attention to detail
• Calm under pressure with a solutions-focused mindset
• Professional, discreet, and confident working with senior stakeholders
• Team-oriented, with a willingness to step in and support wherever needed

Desirable

• Experience working in or with the Middle East region
• Understanding of government processes, protocol, and stakeholder expectations
• Experience supporting partnerships or sponsors within a government or public-private setting
• Exposure to large-scale or hybrid international events

About Trivandi