Associate, Field Site Office

Title: Associate, Field Site Office

Entity: Aga Khan University

Location: Mithi

Introduction to the Aga Khan University:

Chartered in 1983, Aga Khan University (AKU) is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programs and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact and access; and AKU is a model of academic excellence and an agent of social change.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

This is a grant-funded contractual position.

Job Roles/Responsibilities:

• Provide assistance and support in office administration and maintenance;
• raise RoPs for further processing;
• ordering medicines to Pharmacy department and taking relevant approvals from Finance;
• arranging medicines for all research projects;
• supervise the staff of housekeeping; pantry and security section and ensure the smooth operations being followed as per the guidelines provided;
• coordinate with ware house for issuance of material, equipment, furniture and stock items for field sites;
• arrangement and distribution of tea stuff;
• ensure that all supplies and stationary are properly entered in the system;
• coordinate with Maintenance department for repair and maintenance;
• take continuous follow ups from support department for ensuring the completeness of work on time;
• visit field sites for audit purpose of equipment, medicines, leave forms, attendance and supplies;
• perform any other task assigned by the supervisor.

Requirements:

You should have/be:

• Bachelors;
• three to five years of relevant experience preferably in research setup;
• good networking and interpersonal skills;
• resilience and ability to cope up with work pressure;
• good negotiation and management skills;
• good verbal and written communication skills,
• willing to travel to field sites on need basis;
• proficiency in computers especially MS Office;
• excellent Team Player.
  
  Comprehensive employment reference checks will be conducted.