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Asst, Administrative Assistant
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Smurfit Westrock (NYSE: SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward.
The Opportunity:
As an Administrative Assistant you will be responsible for ensuring accurate and timely processing of receipts, service entries, and financial transactions. This position supports our Eastern Virginia & North Carolina Forest Resources team based out of West Point, Virginia.
How you will impact Smurfit Westrock:
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Assist with vendor and system support by responding to internal and external inquiries and researching and resolving issues across various systems.
- Review, reconcile, and correct daily wood receipts
- Review of required insurance, agreements and certifications
- Prepare pivot tables and spreadsheets for reporting.
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Work as subject matter expert for regional software: LIMS/WWIZ, JD Edwards and Coupa
- Data entry into various software programs for tickets
- Act as Eastern Virginia region’s point of contact for accounts payables and receivables
- Responsible for JDE service order entries, ordering of office supplies and equipment for region personnel
- Prepare correspondence, presentations, analysis, and reconciliation reports
- Participate in month end close activities
- Support internal and external audit requests related to invoices and financial documentation
What you will need to succeed:
- 3+ years of experience as an Administrative Assistant with strong analytical/operational responsibilities
- Able to use Microsoft Office as a part of daily business activity: Excel, Word, Power Point, SharePoint, Teams
- Able to learn and use wood accounting and scale systems
- Demonstrated ability to work well under tight deadlines, independently or collaboratively, managing multiple and varied projects simultaneously, while maintaining attention to details.
- Analytical skills required for error investigation and resolution
- Must have strong technical ability and excellent written and verbal communications skills
- A plus if you have:
- Degree in accounting, or other business-related discipline
- Accounts payable experience
- Broad knowledge of accounting principles or bookkeeping experience (AR/AP/GL)
- Working knowledge of SAP & JD Edwards software
What We Offer:
- Corporate culture based on integrity, respect, accountability and excellence
- Comprehensive training with numerous learning and development opportunities
- An attractive salary reflecting skills, competencies and potential
- A career with a global packaging company where Sustainability, Safety and Inclusion are business drivers and foundational elements of the daily work.
Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.
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