Asst. Manager, Procurement Operations

Job Purpose Statement:

The Assistant Manager of Procurement Operations is responsible for supporting and assisting the regional procurement operations in alignment with the overall procurement strategy. They will collaborate with the Procurement Manager, oversee procurement activities within the designated region, and ensure efficient and effective procurement processes. The Assistant Manager will play a key role in supplier management, contract administration, and operational excellence.

Roles & Responsibility

1. Support the Procurement Manager in developing and implementing procurement strategies and policies for the region.
2. Lead and manage the procurement operations team, providing guidance, mentorship, and support in achieving operational objectives.
3. Collaborate with cross-functional teams to identify and analyze procurement needs, specifications, and quality requirements for goods and services.
4. Oversee the Procure to Pay procurement process in his/her region.
5. Manage the process of PO issuance, delivery confirmation, Delivery tracking, invoice submission on the portal, GRN issuance, payment, reconciliation.
6. Assign the tasks to the procurement operations team and ensure the efficient and effective delivery of those tasks.
7. Ensure compliance with relevant legal and regulatory requirements and company policy.
8. Prepare and present reports on procurement operations, including KPIs, cost savings, operational efficiency, and supplier performance metrics.
9. Collaborate with finance and accounting teams to ensure accurate and timely processing of procurement-related transactions and payments.
10. Represents procurement function in Catrion Unit
11. Supervises Local Buyers, Food & Non-Food Purchasing Team and monitors their KPIs
12. Acts as a liaison between the regional team and category sourcing team.
13. Ensures compliance of all Catrion approved standards, policies, procedures, and processes within the Unit Procurement Operations
14. Assist the Sr. Manager, Procurement Operation in the implementation of purchasing policies.
15. Ensure smooth operation for Ramadan, Hajj, and peak seasons in his assigned Unit.
16. Assist in the budget preparation and provide inputs which are beneficial in improving the Region’s rendered services in purchasing.
17. Perform other assignment may require from time to time.
18. Perform other job-related duties as assigned.
19. Perform other duties related to the job and/or the operation of the company, in accordance with the regulations of the Saudi Labor of Law.
20. Adherence to Cybersecurity policies and procedures.
21. Dealing with data and information according to their level of classification.
22. Avoid violating the rights of any person or company protected by copyrights, patents, or any other intellectual property, or similar laws or regulations.
23. Compliance with Cybersecurity requirements related to the protection of user devices, Internet, software, systems, and Email requirements.
24. Adhere to the acceptable use policy and Using Catrion information and technical assets only for business purposes.
25. Obtaining the required permit from the security department or the owner of the authority in Catrion before hosting visitors in the company's specific sensitive sites.
26. Reporting Cybersecurity incidents.

Communication & Working Relationships:

Internal:

All Business Units and Departments

External:

Suppliers,

Minimum Requirements for The Job qualifications

Bachelor's Degree

Years and Nature of Experience

6 - 8 Years

Knowledge, Skills & Abilities

• Solid knowledge of MS Office, including Word, Excel, and Internet communications
• Ability to supervise, direct and lead work processes
• Fluent in both written and spoken English and Arabic
• Strong analytical skills
• Ability to work with a multi-disciplinary team engaged in complex cases
• Experience in project and people management
• Good interpersonal and team working skills
• High level communication skill
• Strong Technical & Commercial Background