Athletic Administrative Assistant at Private Christian School

Below is the job description. If interested, please complete the appropriate application on our website https://trinitychristianacademy.com/opportunities/ ).Be sure to review the list of additional documents required and have them ready to upload as you go through each step of the application.

Job Summary
The Athletic Administrative Assistant supports the mission and operations of the

athletic department by providing administrative, organizational, and

communication support to the Athletic Director, coaches, student-athletes, and

families. This position helps ensure the smooth day-to-day functioning of athletic

programs while promoting excellence, professionalism, and a Christ-centered

approach to athletics.

The Athletic Administrative Assistant serves an important role in supporting a

program that develops student-athletes in skill, character, discipline, and faith.

Requirements

● Must be a Christian and actively attend a local church.

● High school diploma required; associate or bachelor’s degree preferred

● Administrative or office support experience preferred

● Experience in athletics, school operations, or event coordination preferred

● Strong organizational and multitasking skills

● Proficiency in office software, data entry, and communication platforms

● Strong interpersonal and customer service skills

● Frequent walking, standing, stooping, and lifting of up to approximately 30

pounds may be required.

● Full-time position Monday through Friday, occasional weekend

tournament coverage.

● Work day from 7:30 a.m. to 4:00 p.m and game schedule rotation.

● Desire to continue career improvement and travel if necessary.

Essential Responsibilities

1. Ability to communicate comfortably (written and orally) with students,

parents/guardians, administrators, and others.

2. Ability to follow and enforce rules, policies, and procedures.

3. Support the philosophy and mission of Trinity Christian Academy.

4. React to change productively and handle other tasks as assigned.

Primary Responsibilities

Administrative Support

● Provide direct administrative support to the Athletic Director and athletic

department

● Manage calendars, schedules, meetings, and departmental

correspondence

● Assist with preparation and organization of athletic documents, forms, and

records

● Maintain accurate files for athletes, coaches, eligibility, and program

compliance

● Support budget tracking, purchase requests, invoices, and athletic

department paperwork

Athletic Operations Support

● Assist with scheduling games, transportation, officials, and facility use

● Coordinate logistics for practices, competitions, tournaments, and special

athletic events

● Help oversee athletic registrations, physicals, eligibility documentation,

and required forms

● Support uniform, equipment, and inventory tracking

● Assist with senior night, banquets, awards programs, and athletic

recognition events

Communication & Family Support

● Serve as a point of contact for parents, coaches, and visiting schools

● Assist in communicating schedules, updates, changes, and athletic

announcements

● Support communication through school platforms, social media, and

athletic promotions as assigned

● Help maintain athletic calendars, website updates, and event information

Game Day & Event Support

● Assist with home game operations and event logistics

● Support ticketing, gate coordination, event setup, hospitality, and

supervision needs as assigned

● Help coordinate volunteers and support personnel for athletic events

● Support tournament and postseason event preparation

Student-Athlete Support & Accountability

● Assist with monitoring eligibility requirements and academic

documentation

● Support the athletic department in promoting standards of conduct and

accountability

● Encourage a positive, Christ-centered culture within athletics

● Build positive relationships with student-athletes and families

Spiritual Requirements

● Demonstrates a personal and growing relationship with Jesus Christ

● Supports the mission and biblical worldview of Trinity Christian Academy

● Models Christian character and professionalism

● Understands and supports the role of athletics in Christian education

Key Competencies

● Organization and attention to detail

● Communication and hospitality

● Time management and multitasking

● Problem-solving and flexibility

● Teamwork and servant leadership

● Professionalism and confidentiality

Responsibilities

1. Attend training sessions, conferences and seminars to further your own

education regarding technological and procedural changes in your field

so that you can provide the information to your students.

2. Attend and engage in regularly scheduled staff meetings and

occasionally engage in parent participation events and other events that

may be on nights and/or weekends. Attendance at Orientation and

Open House preparations and event dates are mandatory.

3. Report directly to the Athletic Directors and Head of School.

4. Perform other duties as assigned by the Athletic Directors and Head of

School.

Pay: $15.00 - $15.50 per hour

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person