Attendance Secretary - Rosehill Elementary School - 2026-2027 School Year

Primary Purpose:
Maintain accurate attendance records and student data for the campus. Under direct supervision, perform data entry and records management for attendance, Public Education Information Management System (PEIMS) data, grades, registration, enrollment, transfers, and withdrawals. Ensure student information is entered, reviewed, and maintained accurately in the Student Information System and enterprise data systems. Support campus compliance with district deadlines, campus guidelines, local and state policy, TEA TEDS Data Standards, and the TEA Student Attendance Accounting Handbook.

Qualifications:
Education/Certification:
High school diploma or equivalent

Special Knowledge and Skills:
Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
Proficient in Excel, Word, email, and general office software
Proficient keyboarding, file maintenance, and 10 key skills
Knowledge of Student Information Systems and enterprise data systems
Knowledge of student registration, enrollment, withdrawal, attendance, and grade reporting processes
Knowledge of PEIMS timelines, submission requirements, and campus data procedures
Knowledge of TEA TEDS Data Standards and the TEA Student Attendance Accounting Handbook
Knowledge of local and state policy related to attendance, student records, enrollment, withdrawals, grades, and PEIMS
Ability to read, interpret, and apply local board policy, district procedures, and state requirements accurately
Ability to maintain accurate records and verify data for completeness
Ability to meet established deadlines
Ability to communicate effectively with campus staff, parents, and district personnel
Ability to maintain confidentiality

Experience:
Two years data entry, student records, attendance, or registrar experience, preferably in a public education environment

Responsibilities:
Maintain accurate attendance records for the campus
Process all student registrations, enrollments, transfers, and withdrawals for the campus
Verify required enrollment and withdrawal documentation and maintain complete student records
Enter, review, and update student demographic, enrollment, attendance, withdrawal, and grade information in the Student Information System
Work closely with teachers and campus staff to ensure attendance is recorded accurately and timely
Monitor attendance records and resolve errors, discrepancies, and missing information
Support campus compliance with district deadlines and guidelines for PEIMS submissions
Assist with PEIMS data verification and correction processes for the campus
Ensure grades are submitted on time and accurately reported in the SIS
Generate reports and spreadsheets for attendance, enrollment, withdrawals, grades, and PEIMS review
Maintain cumulative records and other required student documentation
Interpret and apply TEA TEDS Data Standards, the TEA Student Attendance Accounting Handbook, local board policy, and district procedures in daily work
Provide support to campus administration, teachers, parents, and district departments regarding student records, attendance, registration, and withdrawals
Maintain confidentiality of student information and records
Perform other duties as assigned by the principal or designee

Working Conditions
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress and work with frequent interruptions. Repetitive hand motions and prolonged use of computer. Moderate walking, standing, heavy lifting and carrying up to 53 pounds, climbing, stooping, bending, kneeling, and reaching. Responsibilities require contact with individuals who may include exposure to disruptive behavior.

Wage/Hour Status : Non Exempt
Pay Grade: Administrative Support 3
Days: 202
Reports to: Principal