Aviation Supply Specialist

Aviation Supply Specialist

Location: North Kingstown, RI

Department: Aircraft Maintenance

Work Schedule/Category: Full-Time, Paid Hourly, FLSA Non-Exempt

Shift: Monday – Friday, 8-hour day (generally 8AM – 4PM but flexible)

Reporting to: Aviation Materials & Procurement Manager

Last Updated: 3/19/2026

COMPANY & POSITION SUMMARY

Company Summary:

HeliService USA is proud to be the first and only helicopter operator supporting the development of offshore wind in the United States. We have a proven track record of performance having been ready for our customers on-time and are currently serving all developers and major tier-1 suppliers. HeliService USA is a Veteran owned and operated business, staffed locally, with over fifty percent of our employees having served in the military. HeliService USA has been able to build off their over three decades in operation, supporting offshore wind customers with crew-transfer, hoisting, cargo, and helicopter emergency medical services (HEMS).

Position Summary:

The Aviation Supply Specialist supports helicopter maintenance operations by managing the receipt, inspection, and processing of incoming aircraft parts and materials. This role is responsible for accurate inventory control, stock organization, and maintaining traceability in compliance with aviation and company standards. The Aviation Supply Specialist also prepares and coordinates outgoing shipments, including cores, repairs, and parts returns, ensuring proper documentation and timely delivery. Working closely with maintenance, vendors, and logistics partners, this position helps keep aircraft downtime to a minimum by ensuring the right parts are available when needed.

EDUCATION, EXPERIENCE, SKILLS, LICENSES/CERTIFICATIONS, SYSTEMS

Required:

Education: High School Diploma
Experience: 1-2 years of supply-based work experience.
Skills:

Inventory & Supply Chain Management – Ability to track, manage, and optimize aviation parts inventory while ensuring accuracy and availability.
Regulatory Compliance Knowledge – Familiarity with FAA regulations, airworthiness requirements, and proper documentation for aircraft parts.
Attention to Detail – Precision in handling part numbers, serial numbers, certifications, and maintenance records to avoid costly errors.
Organizational Skills – Strong ability to maintain structured records, manage multiple priorities, and ensure efficient storage and retrieval of parts and documentation.
Vendor & Logistics Coordination – Experience coordinating with suppliers, managing procurement, and ensuring timely delivery of critical components.

Licenses/Certifications: No licenses or certifications are required. Training will be provided.
Systems: Microsoft Office Suite (Outlook, Teams, Excel, etc)

TRAINING/SPECIFIC ACTIVITIES REQUIRED

Complete annual training as required by company policy and law on an annual basis in a timely manner.
Read all newsletters and bulletins to remain current on policies, procedures, and developments as well as to meet all company compliance standards.

RESPONSBILITIES/DUTIES

Receive, inspect, and process incoming aircraft parts, materials, and tooling in accordance with company and aviation regulatory requirements.
Maintain accurate inventory records in the company’s tracking system, ensuring full traceability and proper documentation for all parts.
Store and organize inventory using proper handling procedures to prevent damage, loss, or shelf-life expiration.
Prepare, package, and ship outgoing materials including parts, cores, repairs, and warranty returns with correct paperwork and certifications.
Coordinate with maintenance personnel to issue parts and ensure timely support for scheduled and unscheduled aircraft maintenance.
Monitor stock levels and support reordering activities to prevent aircraft-on-ground (AOG) delays.
Work with vendors, and logistics providers to track shipments, resolve discrepancies, and maintain efficient supply chain operations.

MEASUREMENTS OF SUCCESS

Inventory Accuracy: Maintain a high level of inventory accuracy (ex. 98–100%) through proper receiving, binning, and transaction control.
Shipping & Documentation Compliance: Ensure outgoing shipments are processed accurately and on schedule with complete and correct documentation, resulting in minimal returns or discrepancies.

WORK ENVIRONMENT & DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Modality: In person only. Position not eligible for hybrid or remote work.

Possible Work Hazards: Exposure to loud noises, aviation related chemicals, and frequently moving objects at a high velocity.

Physical Demands: Able to lift up to 50 pounds, sitting for a long period of time, and squatting/bending to stock locations.

OTHER CONSIDERATIONS/DISCLAIMERS

Job Description Disclaimer:

This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees are expected to perform tasks as assigned by supervisory personnel, regardless of job title or routine job duties.

Equal Employment Opportunity Statement:

HeliService USA LLC is an Equal Opportunity Employer.

Work Authorization/Sponsorship:

Applicants must be legally authorized to work for any employer in the U.S. Currently, we are unable to sponsor or take over sponsorship of an employment Visa.

Benefits:

This position is eligible for benefits and 401(k) plan enrollment after the standard waiting period. Paid time off (PTO) is dependent on position and awarded on an accrual basis.

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