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Awards Program Manager (Office of the Vice Provost for Research)
Working at JHU
We are seeking an Awards Program Manager who will lead the programmatic management and execution of major institutional research funding initiatives within the Office of the Vice Provost for Research (OVPR), with primary responsibility for flagship university funding programs. The Awards Program Manager will play a central role in operationalizing these efforts, ensuring rigorous and efficient processes across the full award lifecycle. This position will initially report to the Assistant Director of Strategic Initiatives in OVPR and will work closely with senior university leadership, faculty, deans, external advisors, and internal stakeholders across the university. Given the scale, visibility, and complexity of this portfolio, this role requires a highly organized, proactive professional with strong program management experience, exceptional attention to detail, and the ability to manage multiple high-stakes processes simultaneously.
While this position is considered remote, the ideal candidate should be local to Baltimore/DC for required in-person presentations, meetings, and events.
Specific Duties & Responsibilities
- Responsible for setting goals and planning to meet program objectives.
- Develop, maintain, and oversee timelines for all special activities, ensuring timely completion of deliverables.
- Develop budget and manage program expenses, projections, and reporting.
- Plan and manage outreach activities and internal events, working with vendors and internal resources as needed.
- Create, develop and expand communications via websites, social media channels, and publication materials as needed.
- Represent the program internally and externally.
- Ensure timely, accurate and appropriate reporting of program activities.
- Monitor, evaluate and implement business practices and procedures to support the day-to-day operational needs of the program.
- Review and evaluate program needs, while maintaining cost effectiveness.
- Manage and oversee the timely compilation of annual reports and work plans.
- May supervise and/or oversee operational staff with program responsibilities.
- Other duties as assigned.
In addition to the duties described above
- Develop and deliver program insights and evaluation metrics synthesizing outcomes and recommendations into briefings for senior leadership and key stakeholders.
- Oversee the management of awarded projects, including onboarding, budget tracking, milestone monitoring, and coordination with finance and research administration partners.
- Serve as the primary point of contact for program participants, providing guidance to applicants and awardees while managing communications and resolving issues.
- Lead the administration of competitive funding programs, including managing proposal submission processes, coordinating multi-stage review workflows, and ensuring compliance with review policies.
Minimum Qualifications
- Bachelor's Degree.
- Two years of related experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.
- Strong program management and project skills, with ability to manage multiple concurrent, high-priority initiatives.
- High attention to detail and ability to operate independently in a fast-paced environment.
- Progressive experience in higher education supporting complex, multi-investigator or multi-year initiatives.
- Strong understanding of sponsored and non-sponsored research, internal funding mechanisms, and grant review processes.
- Demonstrated expertise in financial and data analysis, reporting, and program evaluation, with familiarity with institutional financial systems preferred.
Classified Title: Program Specialist
Job Posting Title (Working Title): Awards Program Manager (Office of the Vice Provost for Research)
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,800 - $94,400 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: 5/37.5
FLSA Status: Exempt
Location: Homewood Campus
Department name: Vice Provost Research Office of
Personnel area: University Administration
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.
Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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