Back Office Executive (Procurement)

Job Description –Back Office Executive (Procurement)

Location: Mohali, Punjab

Role Overview

We are seeking a detail-oriented Process Associate to provide back-office and administrative support for Australian construction projects. This role is less client-facing and focuses on handling material orders, processing supplier/trade payments, maintaining records, and ensuring accurate documentation of all project-related information.

The Process Associate will ensure smooth and compliant project operations by keeping systems updated and supporting the finance/project teams.

Key Responsibilities:

1. Ordering & Procurement Support

• Raise and track purchase orders for construction materials.
• Coordinate with suppliers on order confirmations and delivery schedules.
• Maintain an up-to-date order tracker for all projects.

2. Payments & Invoice Processing

• Collect and verify supplier/trade invoices against purchase orders and deliveries.
• Prepare payment requests and forward them for approval.
• Maintain logs of pending and completed payments.

3. Documentation & Record Management

• Save all project-related documents (plans, invoices, selection sheets, contracts) in the central filing system.
• Ensure document versions are properly labeled and easy to retrieve.
• Support compliance checks by maintaining up-to-date files for audit readiness.

4. Reporting & Data Entry

• Prepare weekly dashboards on material order status, payments, and supplier performance.
• Enter and update data in project management tools (Zoho/Asana/Google Sheets).
• Flag discrepancies, delays, or risks to the project manager.

Qualifications & Skills

• Education: Graduate in Construction Management / Business Administration / Civil Engineering (preferred).
• Experience: 1–2 years in back-office operations, procurement support, or finance/accounts role (construction sector preferred).
• Strong skills in MS Excel, Google Workspace, Zoho/Asana or similar tools.
• Ability to manage multiple tasks with accuracy and deadlines.
• Strong attention to detail and organizational skills.
• Excellent Communication Skills.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person