Back Up Receptionist

At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.

• Serve as back-up receptionist, providing front desk coverage as needed
• Greet visitors and vendors in a professional, friendly manner and direct them appropriately
• Answer and route incoming calls when covering the front desk
• Assist with general office clean-up as needed (e.g., wiping down common surfaces, tidying shared spaces)
• Review downloaded records for closed cases to ensure CDs/DVDs are saved to the system prior to shredding hard-copy documents
• Follow firm procedures for secure handling and destruction of confidential information
• Assist with employee onboarding support (coordinate parking , set up in building access, order nameplate, order business cards, take photos for Intranet updates, etc.)
• Assist with employee offboarding support (collecting fobs, remove from parking list, deactivate building access, remove vinyl nameplate, remove from intranet, etc.)
• Assist Accounting team with settlement checks~ logging receipt of checks, scanning/emailing checks to the appropriate team, deliver checks to Director of Finance for storage
• Assist with parking invoices for the various employee parking garages
• Assist with mailouts for secretaries and the Accounting team (printing, stuffing, labeling, and mailing)
• Assist the Fun Committee with firm events, coordinate with other firm locations as needed for multi-office events, help with event logistics (set up/clean up, basic decor, supply coordination)
• Coordinate and schedule new attorney pictures with photographer
• Provide support for other administrative projects and tasks as needed
  

• Prior receptionist, office assistant, or administrative experience in a professional setting preferred; law firm experience is a plus
• Strong attention to detail and ability to follow established procedures
• Comfortable working with multiple systems (e.g., document management, HRIS, parking systems)
• Excellent interpersonal and customer service skills; able to interact professionally with attorneys, staff, clients, and visitors
• Strong organizational skills with the ability to juggle multiple tasks and deadlines
• Proficient with Microsoft Office (Outlook, Word, Excel, Teams) and basic office equipment (copiers, scanners, postage machines, etc.)
• Must be able to sit, stand, walk, and move around the office; occasional light lifting (up to 20 lbs.) may be required for mail, supplies, or event set-up
  

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.