Benefits Administrator

Company Conformance Statements

Kouba Dermatology is committed to providing high-quality, patient-centered dermatologic care with a focus on skin cancer prevention, detection, and treatment. Our practice supports a collaborative, team-oriented environment and is dedicated to employee well-being, compliance, and operational excellence. All employees are expected to uphold organizational values and adhere to all applicable healthcare regulations and policies.

POSITION SUMMARY:

The Benefits Administrator is a part-time position responsible for the administration and coordination of employee benefits programs across a multi-site dermatology practice. This role ensures accurate and compliant management of benefits offerings, supports employee education and engagement, and servers as a primary resource for benefits-related inquiries. In addition, this position will provide coverage for Human Resources functions during planned absences, such as vacations. The role requires strong attention to detail, knowledge of healthcare regulations, and the ability to manage multiple priorities in a fast-paced environment.

PRINCIPAL DUTIES & RESPONSIBILITES:

· Administer employee benefits programs, including medical, dental, vision, retirement, disability, and workers’ compensation plans

· Manage benefits enrollment processes, including new hire onboarding, open enrollment, and qualifying life events

· Serve as the primary point of contact for employee benefits questions, providing clear and timely guidance

· Ensure compliance with applicable laws and regulations, including HIPAA, ACA, COBRA, and Medicare requirements

· Maintain accurate benefits records and documentation within HRIS and payroll systems

· Coordinate with insurance carriers and third-party vendors to resolve claims issues, eligibility discrepancies, and coverage questions

· Support payroll by ensuring accurate integration of benefits deductions and updates

· Conduct regular audits of benefits and HRIS data to ensure accuracy and compliance

· Prepare reports related to benefits utilization, enrollment trends, and compliance metrics

· Assist in the development and communication of benefits materials, policies, and employee education resources

Other Essential Duties May Include (but are not limited to:

· Provide Human Resources coverage during planned absences, including support with employee inquiries, onboarding coordination and basic HR functions

· Support onboarding and orientation processes related to benefits education

· Assist with leave of absence administration, including FMLA and short-term disability coordination

· Participation in process improvement initiatives to enhance benefits administration efficiency

· Maintain confidentiality of all employee information in compliance with HIPAA and organizational standards

· Collaborate with leadership and HR team members on employee engagement and retention initiatives

· Perform other duties as assigned

Knowledge, Skills & Abilities Required:

· Strong understanding of employee benefits administration and applicable healthcare regulations (HIPAA, ACA, COBRA, Medicare)

· Proficiency in HRIS and payroll systems

· Excellent organizational skills with strong attention to detail and accuracy

· Ability to manage multiple tasks and deadlines in a fast-paced environment

· Strong analytical skills to interpret benefits data and generate reports

· Effective communication skills for employee interaction, education, and vendor coordination

· Ability to maintain confidentiality and handle sensitive employee information

· Knowledge of employment laws and HR best practices related to benefits

Education:

· Bachelor’s degree in Human Resources, Business Administration, or related field preferred

· Minimum of 2-3 years of experience in benefits administration or human resources required

· Experience in a healthcare or multi-site organization strongly preferred

· Experience with HRIS and payroll systems required

· Relevant certifications (e.g., SHRM-CP, PHR, CEBS) are a plus

Working Conditions:

Primarily works in an office setting within a medical practice environment, requiring prolonged computer use, frequent interaction with staff, and the ability to manage multiple priorities in a fast-paced, multi-location healthcare setting.

Physical, Mental, and Environmental Conditions of the Essential Duties of the Position:

To comply with the Americans with Disabilities Act of 1990 (ADA), which prohibits discrimination against qualified individuals on the basis of disability, it is necessary to specify the physical, mental and environmental conditions of the Essential Duties of the job. Use the following codes to complete this section: “F” = frequently; “O” – occasionally, “N” = not at all.

Physical Mental Environmental

On the job, the employee must: On the job, the employee must On the job, the employee is:

be able to:

Bend F Sit F Read/Comprehend N Exposed to excessive noise

Squat F Stand O Write N Around moving machinery

Crawl F Walk N Perform Calculations N Exposed to changes in

temperatures and/or humidity

Climb O Push/Pull F Communicate Orally N Exposed to dust, fumes, gases,

Radiation

Kneel O Reason and Analyze N Drives motorized equipment

Manual Dexterity Other O Works in confined quarters

Reach above Shoulder level Other:

Use fine finger movements

Must Carry / Lift Loads of: O Light (up to 25#) ___ Moderate (25-50#) Heavy (>50#)

Background checks or licensing requirements

Candidates must pass in order to quality for the position:

o Criminal background check

o Reference checks

o Education verification

o Licensing verification, if applicable

o Medicare Exclusion List, if applicable

o Drug test

Disclaimer:

This position description has been designed to indicate the general nature and level of work by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications which may be required of the employee assigned to the position. Frequent changes may occur in the job duties and assignments due to the nature of episodic patient flows and volumes. Cross-functionality, teamwork and flexibility are keys to success in the position. The information listed is intended to describe the general nature and level of work performed by people assigned to this classification. This job description is not intended to limit or modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision.

Pay: $48,622.39 - $80,000.00 per year

Work Location: Hybrid remote in Lambertville, MI 48144