Bid Coordinator

Main Responsibilities

Bid & Tender Coordination

· Manage the full bid and tender process from initial opportunity through to submission and post-tender follow-up.

· Review tender documents, RFQs, and client requirements to ensure compliance.

· Prepare and format proposals, pre-qualification documents, and company profiles.

· Liaise with design, technical, and finance teams to collect and validate input for bid submissions.

· Coordinate with subcontractors, consultants, and suppliers for quotations and technical support.

· Maintain an up-to-date library of standard bid content, project references, and CVs.

· Track tender outcomes, prepare reports, and recommend process improvements.

Business Development

· Identify and develop new business opportunities in the interior design and fit-out market.

· Build and maintain strong relationships with clients, developers, consultants, and contractors.

· Attend networking events, exhibitions, and industry functions to represent H2R.

· Conduct market research and competitor analysis to support strategic decision-making.

· Prepare and deliver client presentations and pitches.

· Work closely with senior management to set and achieve sales and revenue targets.

· Maintain a CRM or client database with up-to-date contact and project information.

Coordination & Reporting

· Provide weekly reports on bids, pipeline opportunities, and business development activities.

· Support the Head of Operations and Managing Partners in forecasting business growth.

· Ensure alignment between project teams and business development activities to improve conversion rates.

SKILLS JOB SPECIFICATION AND PROFESSIONAL

· Bachelor’s degree in Business Administration, Marketing, Architecture, Interior Design, or related field.

· 5+ years’ experience in bid management, tendering, or business development within interior design, architecture, or construction industries in the UAE.

· Proven track record of successfully coordinating bids and securing new business.

· Excellent written and verbal communication skills; ability to write compelling proposals.

· Strong organizational skills with ability to meet tight deadlines.

· Proficiency in MS Office Suite (Word, Excel, PowerPoint); Adobe InDesign is a plus.

· Strong presentation, negotiation, and networking skills.

· Knowledge of UAE procurement processes and MOHRE compliance requirements.

· Detail-oriented and highly organized.

· Strong commercial awareness and client focus.

· Ability to multitask and manage multiple deadlines.

· Professional, confident, and persuasive communicator.

· Strategic thinker with problem-solving mindset.

Job Types: Full-time, Permanent

Pay: AED8,000.00 - AED14,000.00 per month