Bilingual Administrative Assistant

Job Overview

We are seeking a dynamic and detail-oriented Bilingual Administrative Assistant to join our team!

In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks with efficiency, and support office operations seamlessly.

Your bilingual skills will enable you to communicate effectively with diverse clients and team members, ensuring a welcoming environment and smooth workflow.

This position offers an exciting opportunity to contribute to a vibrant organization that values professionalism, organization, and proactive support.

Responsibilities

• Greet visitors and answer multi-line phone systems with professionalism and courtesy, providing exceptional customer service in both languages.
• Manage front desk duties, including checking in guests, handling inquiries, and directing calls appropriately.
• Maintain organized filing systems, data entry records, and ensure accurate documentation using Microsoft Office.
• Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently.
• Perform general office management duties such as ordering supplies, organizing files, and maintaining office equipment.
• Proofread correspondence and documents to ensure clarity and accuracy while adhering to company standards.

Requirements

• Proven experience in office management or administrative support roles with a strong background in clerical tasks.
• Bilingual proficiency in English and Spanish, with excellent verbal and written communication skills.
• Demonstrated computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), data entry skills.
• Familiarity with multi-line phone systems, front desk operations, and phone etiquette.
• Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Experience with bookkeeping software such as QuickBooks is preferred but not required.
• Excellent proofreading skills along with attention to detail in all written communication.
• Previous office experience including customer support or personal assistant roles is highly desirable.

Join us to be part of a lively team that thrives on organization, communication excellence, and proactive support!

This paid position offers an engaging environment where your skills will make a meaningful impact every day.

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• office: 3 years (Preferred)

Language:

• Spanish fluently (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Dallas, TX 75244 (Required)

Work Location: In person