Bilingual Office Manager Assistant/coordinator (Chinese/English)

Job Overview
We are seeking a dynamic and bilingual (Chinese/English) Office Manager Assistant/Coordinator to join our vibrant team. This energetic role is essential in ensuring the smooth operation of our office environment, providing exceptional administrative support, and coordinating a variety of office functions. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to facilitate effective teamwork and vendor relationships. Your enthusiasm and dedication will help foster a productive workplace while managing daily tasks with precision and professionalism.

Duties

• Oversee daily office operations, including front desk management and multi-line phone systems, ensuring a welcoming environment for visitors and staff.
• Coordinate scheduling for meetings, appointments, and events, utilizing calendar management tools to optimize team productivity.
• Manage vendor relationships, including negotiating contracts, processing invoices, and ensuring timely delivery of supplies and services.
• Assist with human resources functions such as onboarding new employees, maintaining personnel files, and supporting payroll processes using QuickBooks or similar accounting software.
• Support office budgeting, bookkeeping, and expense tracking to maintain financial accuracy and accountability.
• Organize files, documents, and medical or administrative records with meticulous attention to detail; ensure compliance with confidentiality standards.
• Provide training and development support for staff on office procedures, phone etiquette, and organizational systems to enhance team efficiency.

Requirements

• Bilingual proficiency in Chinese and English is essential for effective communication across diverse teams and vendors.
• Proven experience in office management or administrative roles within a professional setting.
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Experience with event planning, scheduling management, vendor negotiations, and human resources functions.
• Familiarity with QuickBooks for bookkeeping and payroll processing is highly desirable.
• Excellent communication skills—both verbal and written—with a professional phone etiquette.
• Supervising experience or team management skills are preferred to support staff training and workflow coordination.
• Knowledge of medical office management or healthcare administrative procedures is a plus but not mandatory. Join us to be part of an energetic team dedicated to creating an organized, efficient workplace where your skills make a real difference!
• Work Location
• On-site at our Palmetto Bay office. Work visa sponsor is possible

Pay: $18.00 per hour

Work Location: Hybrid remote in Miami, FL 33157