Billing Clerk

Job Overview

MTX is seeking a detail-oriented and proactive Billing Clerk to join our dynamic administrative team. In this vital role, you will manage accurate billing processes, ensure timely invoicing, and support overall financial operations. Your expertise in office management, data entry, and customer service will help streamline our billing procedures and enhance client satisfaction. This position offers an engaging environment where your organizational skills and technical proficiency will make a meaningful impact every day.

Responsibilities

• Prepare, review, and send invoices using accounting software such as QuickBooks, AIA, etc to ensure accuracy and timeliness.
• Maintain comprehensive billing records, including filing and organizing invoices, receipts, and related documents.
• Manage client accounts by updating billing information and resolving discrepancies efficiently.
• Handle incoming calls through multi-line phone systems, providing excellent customer support and clarifying billing inquiries.
• Assist with office management tasks such as calendar management, appointment scheduling, and document proofreading.
• Support bookkeeping activities by reconciling accounts, tracking payments, and performing data entry with high accuracy.
• Collaborate with other departments to ensure smooth communication regarding billing issues or client requests.

Skills

• Proficiency in QuickBooks and other productivity software such as Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Strong data entry skills with excellent typing speed and attention to detail.
• Experience with office management, including filing systems, calendar coordination, and front desk responsibilities.
• Bilingual abilities are a plus for effective client communication in diverse environments.
• Knowledge of multi-line phone systems, phone etiquette, and customer service best practices.
• Technical proficiency in spreadsheets, word processing, proofreading, and general computer literacy.
• Excellent organizational skills combined with time management to prioritize tasks efficiently.
• Previous clerical or administrative experience in office settings or medical reception is highly desirable.

Join us to be part of a vibrant team that values your skills in office administration and customer support! Your dedication will help us deliver exceptional service while fostering a productive work environment where everyone can thrive.

Pay: $25.00 - $30.00 per hour

Work Location: In person