Billing Clerk

Overview
We are seeking a detail-oriented and proactive Billing Clerk to join our dynamic administrative team. In this vital role, you will manage the billing process, ensuring accuracy and timeliness in invoicing and payments. Your organizational skills and proficiency with office management tools will help streamline financial operations, support customer service efforts, and maintain precise records. This position offers an exciting opportunity to contribute to a well-organized office environment while developing your skills in clerical and administrative functions.

Responsibilities

• Prepare, review, and send invoices using accounting software such as QuickBooks, ensuring all billing details are accurate and complete
• Manage incoming payments, process data entry, and update financial records with precision
• Handle front desk duties including greeting visitors, answering multi-line phone systems, and directing calls professionally with excellent phone etiquette
• Maintain organized filing systems for billing documents, receipts, and related correspondence
• Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings
• Assist with data entry tasks related to client accounts, billing history, and payment tracking using Microsoft Office and Google Workspace tools
• Proofread invoices and correspondence for accuracy while maintaining high standards of proofreading and attention to detail

Experience

• Previous clerical or administrative experience in an office setting is required; experience in medical or dental reception is a plus
• Proficiency with QuickBooks accounting software is highly desirable
• Strong computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to manage multiple priorities efficiently
• Bilingual abilities are preferred to support diverse client needs
• Experience in customer service roles involving phone support and customer support interactions is beneficial
• Knowledge of office management practices such as filing systems, data entry, calendar management, and time management techniques

Join our team to be part of a vibrant workplace where your organizational talents will shine! We value energetic professionals who thrive in fast-paced environments and are eager to contribute their clerical expertise. This paid position offers a rewarding environment where your skills will directly impact our operational success.

Pay: $13.00 - $16.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Life insurance
• Retirement plan

Work Location: In person