Billing & Data Entry Specialist

Job Title:

Billing & Data Entry Specialist

Company Background:

Community Action is a non-profit organization that provides critical services to low-income families in the areas of housing, homeless services, economic empowerment, family development, and early childhood care and education. Community Action leads the way to eliminate conditions of poverty and create opportunities for people in the Washington County area. Be the change you want!

Job Position Description:

Are you a technical problem-solver who excels in high-volume, detail-intensive environments? We are looking for a Billing & Data Entry Specialist to ensure the responsible stewardship of our resources. In this role, you will be the backbone of our financial operations for critical programs like the Health-Related Social Needs (HRSN) grant. If you enjoy the satisfaction of a perfectly reconciled spreadsheet and navigating complex digital workflows, this is the role for you.

Abbreviated Duties List:

• High-repetition, reconciliation-intensive position that requires meticulous attention to detail across multiple platforms.
• Execute continuous data entry and billing requests for major grants (HRSN) and other assigned projects.
• Prepare and cross-reference fund requests using multiple external billing systems and internal software (Blackbaud/UNITE US).
• Perform daily or weekly reconciliations between program data and financial records to identify and correct discrepancies immediately.
• Scan, upload, and organize digital documentation to support Financial Analysts and external auditors during monitoring visits.
• Clearly communicate data discrepancies to program and finance staff to ensure seamless operations.

Abbreviated Requirements:

• Minimum of a High School Diploma/equivalent with three years of administrative support experience in high-volume data entry, medical billing/coding, or fiscal administration.
• Proven ability to manage repetitive, complex digital workflows with extreme accuracy.
• Proficiency in Microsoft Office applications, and spreadsheets (including formulas and tables), charting, etc.
• Excellent verbal and written communication skills. Ability to interpret and explain technical data discrepancies to various stakeholders.

What Will Make You Stand Out:

• Prior experience with social service systems, non-profits, or medical billing/coding
• Experience with basic accounting and/or bookkeeping procedures.

Top Benefits or Perks:

• Comprehensive insurance benefits, including free dental and 90% of your medical premiums covered by the employer for single coverage plans
• Bilingual Pay Program
• 403(b) Retirement Plan with 3% employer match
• Generous time off benefits with paid vacation, paid sick days, and 13 holidays!

How to Apply: Apply online directly at https://caowash.applicantpro.com/jobs/. The full job description and additional job details can be found there. Physical applications are also accepted at any of our Multi-Service Center locations.