Billing Executive

Role Overview

The Billing Executive plays a vital role in ensuring smooth coordination between Sales Team, Franchise partners, Dispatch team, and Transporters. The role involves accurate billing, dispatch coordination, documentation, record-keeping, and supporting logistics operations to ensure timely and correct delivery of goods.

Key ResponsibilitiesBilling & Documentation

• Create accurate bills/invoices for every order received.
• Ensure correct party name, product details, quantity, rate, GST, and totals.
• Share billing details with the dispatch team on time.
• Maintain invoice records (physical and digital).

Dispatch & Logistics Coordination

• Coordinate with dispatch team for timely dispatch of goods.
• Verify correct goods are dispatched as per invoice.
• Ensure proper labeling and party identification.
• Coordinate with transporters for vehicle arrangement, LR details, and dispatch confirmation.
• Assist in loading and unloading of goods when required.

Sales & Franchise Coordination

• Coordinate with Sales Team and Franchise partners for order confirmation.
• Track franchise orders, advance parties, and pending payments.
• Communicate dispatch status to sales/franchise teams.

Verification & Control

• Verify goods before dispatch against invoice.
• Check party name, quantity, batch, and product accuracy.
• Ensure zero mismatch between bill and dispatched material.

MIS & Reporting

• Fill and maintain daily, weekly, and monthly formats.
• Maintain billing MIS, dispatch MIS, and collection tracking.
• Update advance party records and outstanding payment status.
• Share reports with management as required.

Records & Compliance

• Maintain proper documentation of bills, dispatch proofs, LR copies.
• Ensure data accuracy and timely updates in Excel / Google Sheets.

Skills & Competencies

• Proficient in MS Excel / Google Sheets (billing sheets, MIS, tracking).
• Good communication and coordination skills.
• Basic knowledge of GST billing and logistics process.
• Attention to detail and accuracy.
• Ability to multitask and handle pressure situations.
• Willingness to support warehouse activities when required.

Qualifications & Experience

• Graduate preferred (Commerce / Any stream).
• 1–3 years of experience in billing, dispatch, or operations support.
• Experience in FMCG / Pharma / Nutrition industry preferred.

Job Types: Full-time, Permanent

Pay: ₹10,000.00 - ₹12,000.00 per month

Benefits:

• Paid sick time

Work Location: In person