Billing & Office Specialist - Commercial HVAC Company

Join a well established commercial HVAC company as a Billing & Office Specialist focused on Accounts Receivable and Office Management. We're looking for a dependable, detail oriented professional who thrives in a small-office setting and enjoys taking ownership of their work.

Key Responsibilities:

• Manage billing and financial tracking using QuickBooks.
• Prepare accurate and timely invoices, bids, and project estimates.
• Coordinate with clients, vendors, and internal teams to ensure smooth project flow.
• Oversee daily office operations and handle a variety of administrative tasks.
• Dispatch service and installation technicians efficiently.
• Research parts, equipment, and pricing to support job costing and proposals.

Qualifications:

• Proficiency in QuickBooks and general accounting practices.
• Excellent organizational skills with the ability to multitask and prioritize.
• Dependable, self-motivated, and detail-oriented.
• Strong written and verbal communication abilities.
• Comfortable working independently in a small, fast-paced office.
• Experience in the HVAC or construction industry is highly preferred.

Send your resume and brief cover letter describing your experience and what makes you a great fit for this role.

Job Type: Full-time

Pay: $27.00 - $32.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Ability to Commute:

• Phoenix, AZ 85027 (Preferred)

Work Location: In person