Billing Officer - Law Firm

Job title: Billing Officer

Reporting to: Billing Manager

Main duties and responsibilities:

Timesheets

• Collecting timesheets & assigning the data entry staff to type them on a daily basis.
• Timesheet filing.
• Providing a full editing service “spell checking, capital letters, full names, etc.”
• Consolidating all timesheets before or by the 6th day of next month.
• Preparing the monthly timesheet report for the billing manager.

Statements of Fees

• Handling the process of dispatching statements of fees.
• Filing of the Statements of Fees “should be performed on a daily basis ”.
• Preparing the litigation database and issuing the related Statements of Fees. Issuing the monthly retainer statements of fees.
• Issuing the Hourly Statements of Fees

Pending Statements of Fees

• The daily target is 15 (fifteen) clients to be included in your daily follow-up report to the billing manager.
• The following-up mechanism will be by phone calls for the first three times and by e-mail for the next two times.
• For non-responsive clients, after five different follow-ups, prepare a list for those clients to the partner in charge to advise us what to do accordingly.
• Provide support to attorneys with respect to timesheets or statements of fees.
• Any other duties requested by the billing manager.

Qualifications:

• Experience: 3 to 5 years of proven work experience in similar roles.
• Excellent computer skills (Word, Excel & Outlook).
• Excellent command of Arabic and English
• Ability to meet deadlines.
• Sharp attention to detail
• Strong ability to follow-up and coordinate with colleagues
• Team player—works to ensure team goals are met or exceeded.
• Able to work flexible working hours.
• High degree of multitasking and time management capability.
• Strong communication skills, customer service, and relationship-building skills.
• Ability to work under stress.