Billing & Purchase Entry – Executive

ob Description: Billing & Purchase Entry – ExecutivePosition Overview

We are seeking a detail-oriented Billing & Purchase Entry Executive to manage day-to-day billing operations, purchase entries, and documentation accuracy. The role ensures error-free transaction processing, timely reporting, and compliance with internal audit requirements. This position is crucial for maintaining smooth financial operations and supporting vendor and customer transactions.

Key ResponsibilitiesBilling & Purchase Entry

• Ensure 100% accuracy in Goods Receipt Note (GRN) entry for all received shipments on a daily basis.
• Process and post all credit notes (RTO, sales returns) within the same working day.
• Identify, report, and assist in correcting billing or GRN mismatches on a daily basis.
• Post batch corrections and billing updates accurately and on the same day.
• Maintain an error-free invoice filing system for vendor and customer transactions with a monthly spot-check error rate ≤1%.

Documentation & Reporting

• Print and file daily GRN and audit reports before end of each shift.
• Ensure all billing documents (invoices, batch corrections, credit notes) are audit-ready at month-end.
• Complete scheduled reporting and filing activities precisely as per reporting calendar.

Compliance & Process Improvements

• Attend at least one training session per month related to billing, compliance, ERP, or Excel to enhance knowledge.
• Submit a minimum of one process or automation improvement idea for billing, reporting, or filing each month.

Required Qualifications

• Bachelor’s degree in Commerce, Accounting, or related field.
• 1–3 years of experience in billing, purchase entry, or accounts operations.
• Strong understanding of invoice processing, GRN management, and credit note handling.
• Proficiency in MS Excel and ERP systems (knowledge of Tally/SAP/Oracle is an advantage).
• Excellent attention to detail and accuracy in data entry.
• Strong time management and organizational skills.
• Ability to work independently and collaborate with cross-functional teams.

Preferred Skills

• Familiarity with compliance requirements in billing & purchase processes.
• Basic knowledge of taxation, GST, and vendor/customer billing practices.
• Analytical mindset with ability to identify errors, mismatches, and process gaps.
• Proactive approach in suggesting and implementing process improvements.

Key Performance Indicators (KPIs)

• 100% GRN entry accuracy.
• Same-day posting of all credit notes, billing updates, and corrections.
• Daily filing completion rate: 100%.
• Invoice filing error rate ≤1%.
• On-time reporting & audit readiness at month-end.
• Participation in training & process improvement contributions.

Please send your resume to hrteam@mrmed.in

Job Type: Full-time

Pay: ₹22,000.00 - ₹25,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person