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BMV Purchasing Agent
Indianapolis, United States
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Bureau of Motor Vehicles (BMV):
- Invest in our employees
- Engage our customers
- Provide sustainable systems
- Embrace product innovation
Role Overview:
The Purchasing Agent coordinates procurement operations between branch offices, central office, and departmental divisions. You will develop bid packages for the solicitation and purchase of commodity and services within the Agency’s delegation authority as established by the Indiana Department of Administration (IDOA), Indiana Board of Accounts, and Indiana State Comptroller. You will be the liaison for procurement operations with IDOA.
Salary:
The salary for this position traditionally starts at $53,222 but may be commensurate with education and experience.
Use our Compensation Calculator to view the total compensation package.
A Day in the Life:
The essential functions of this role are:
- Develop solicitations.
- Review purchasing requests, assess fulfillment options, and develop specifications.
- Review and evaluate vendor proposals and offers.
- Review, administer, and approve procurement purchases within delegated authority.
- Interpret and clarify the principles, practices and procedures applicable to BMV procurement to vendors, field procurement agents, and other parties.
- Research and review evidence submitted with award protests and allegations.
- Prepare correspondence and supporting documentation for the resulting determinations for review and signature by the Director of Procurement.
- Research and review evidence submitted with contract administration and vendor performance issues.
- Provide quality customer service to both internal and external customers.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
This position is exempt from overtime compensation for additional work hours that may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
What You'll Need for Success:
Credentials:
- Undergraduate degree is required; Four years work experience in procurement administration may be substituted for the undergraduate degree.
Addtional qualifications:
- Must have strong organization skills, ability to prioritize, multi-task on projects. Must be adaptable to change projects as the need arises.
- Must have strong business writing skills.
- Must have experience in negotiation, problem solving, and conflict resolution.
- Must be accomplished in written and verbal presentation preparation and delivery.
- Must have strong interpersonal, oral, and written communication skills.
- Must have leadership, presentation, teamwork, and quantitative skills.
- Must have strong organizational skills and proven ability to prioritize tasks.
- Must exhibit a strong attention to detail.
- Must be proficient in Microsoft Office, particularly in Excel, Word, and Outlook.
To remain in this position you must:
- Obtain and hold Delegation of Purchasing Authority Program (DPAP) certification from the Indiana Department of Administration.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefits package for full-time employees that includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
-
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 in election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
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