Bookkeeper

Bookkeeper & Design Support Coordinator

The Craftsman Collective / LEICHT Scottsdale
Scottsdale, AZ (9170 E Bahia Dr, Suite 106)
Full-Time | In-Office (with flexibility)

About Us

The Craftsman Collective is a growing, multi-division company specializing in high-end cabinetry, doors, trim, and architectural millwork. As the exclusive Arizona dealer for LEICHT German cabinetry, we partner with builders, designers, and homeowners to deliver elevated, design-driven spaces.

Our mission: Driven by Vision, Defined by Craftsmanship.

Position Overview

We are seeking a detail-oriented Bookkeeper & Design Support Coordinator to manage day-to-day financial records while supporting our design team with contracts, retainers, and client payments.

This role is ideal for someone who enjoys both numbers and organization, and thrives in a collaborative, fast-paced environment.

Key Responsibilities Bookkeeping & Financial Management

• Maintain accurate financial records in QuickBooks
• Record and categorize all income and expenses
• Reconcile bank and credit card accounts
• Manage Accounts Payable & Receivable:
• Send invoices
• Track payments
• Follow up on outstanding balances
• Assist with payroll coordination and expense tracking
• Generate basic financial reports (P&L, Balance Sheet)
• Prepare records for CPA and tax filings

Design Contracts & Payment Coordination

• Prepare and send:
• Design retainers
• Client agreements
• Payment requests
• Ensure all contracts are:
• Signed
• Properly documented
• Deposits collected prior to project start
• Track design fees and client payments tied to project milestones
• Maintain organized digital records of all contracts and agreements

Design Team Support

• Coordinate with designers to ensure:
• Timely contract execution
• Accurate billing and payment collection
• Assist with client communication related to:
• Invoices
• Payment schedules
• Help maintain organization across CRM and project files

Administrative & Organizational Support

• Maintain organized financial and client records
• Support internal systems and workflows
• Assist with improving processes related to billing and contract tracking

Qualifications

• 2–5+ years of bookkeeping or accounting experience
• Strong proficiency in QuickBooks (required)
• Experience with invoicing, A/R, and A/P
• Familiarity with contract or client management systems (HoneyBook, DocuSign, CRM platforms) preferred
• Highly organized with strong attention to detail
• Strong communication skills and ability to work cross-functionally
• Experience in construction, design, or project-based businesses is a plus

Pay: $65,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person