Bookkeeper / Administrative Assistant

Administrative & Operations

Part-Time Bookkeeper & Administrative Support (Hybrid)

Company: Local Florida Liquor Distributor

Schedule: Part-Time (Flexible Hours)

About the Role

We are a growing Florida-based distributor specializing in small-batch, unique spirits, wines, and specialty beverage brands. Our team works closely with restaurants, bars, and retailers across the state to bring distinctive brands to market.

We are seeking a part-time Administrative & Sales Support Specialist who enjoys multitasking and working in a fast-paced small business environment. This position is ideal for someone who likes to balance operational tasks with light creative work and enjoys being a utility player supporting multiple aspects of the business.

The role is fully remote, offers flexible scheduling, and is perfect for someone who wants meaningful work without a full-time schedule.

Key Responsibilities:

Administrative & Operations

• Maintain and organize financial records
• Assist with bookkeeping and account reconciliation
• Manage invoices, vendor payments, and expense tracking
• Support order entry and administrative logistics
• Maintain organized digital files and documentation
• Bookkeeping
• Work within QuickBooks to manage accounting entries
• Assist with accounts payable and accounts receivable
• Prepare basic financial reports for management
• Track sales and expenses

Sales Support

• Assist sales team with account lists and reporting
• Maintain customer data and contact records
• Prepare product information sheets or pricing updates
• Help coordinate product tastings or promotional events
• Marketing & Creative Support
• Create simple graphics or promotional materials using Canva
• Assist with social media posts and scheduling
• Help maintain marketing assets and brand materials

Ideal Candidate:

This role is perfect for someone who:

• Enjoys variety in their work
• Likes working independently in a remote environment
• Is both organized and creative
• Can move easily between numbers, operations, and light marketing tasks
• Enjoys helping a small company grow

Qualifications:

Required:

• Experience using QuickBooks
• Bookkeeping or accounting experience
• Strong organizational skills
• Excellent written communication
• Ability to work independently in a remote environment
• Reliable computer and internet access

Preferred:

• Experience working with small businesses
• Familiarity with Canva
• Experience supporting sales teams
• Social media experience
• Interest in food, beverage, or hospitality industries

Work Location: Hybrid remote in Jacksonville Beach, FL 32250