Bookkeeper/Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This role is essential in maintaining accurate financial records while providing exceptional administrative support across various office functions. The ideal candidate will be proactive, organized, and possess excellent communication skills, ensuring smooth daily operations and efficient bookkeeping processes. This paid position offers an exciting opportunity to contribute to a professional environment where your skills in office management, customer service, and financial record-keeping will shine.

Responsibilities

• Manage daily bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations
• Handle front desk duties such as greeting visitors, managing multi-line phone systems, and directing calls with professional phone etiquette
• Maintain organized filing systems for financial documents, client records, and administrative files
• Provide exceptional customer support via phone, email, or in person, ensuring a positive experience for clients and visitors
• Assist with calendar management and scheduling appointments for staff or clients using Google Workspace or Microsoft Office tools
• Perform data entry tasks with accuracy and efficiency, including updating spreadsheets and maintaining databases
• Support office management activities such as ordering supplies, managing office equipment, and overseeing general clerical duties like proofreading and document preparation

Skills

• Proficiency in QuickBooks accounting software and strong computer literacy across Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Previous office experience with clerical responsibilities including filing, data entry, and document proofreading
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong customer service skills combined with professional phone etiquette and experience handling multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Experience as a dental or medical receptionist or personal assistant is a plus, especially for calendar management and appointment scheduling
• Knowledge of bookkeeping principles along with familiarity in office management practices to ensure smooth daily operations

Join us to be part of a vibrant team dedicated to excellence in administrative support and financial accuracy. Your expertise will help streamline our processes while delivering outstanding service to our clients!

Pay: $750.00 per week

Work Location: In person